Recruiting Coordinator

Location: Allentown, PA
Schedule: Hybrid (Tuesday-Thursday in Office | Monday & Friday Remote)
Contract: W2 Contract- 6 months with possible extension or hire

Position Summary

Responsible for all activities related to onboarding and offboarding internal employees and vendor resources, ensuring a seamless and efficient experience from hire through separation. This role works closely with Human Resources, Operations, IT, Training, and business partners to coordinate onboarding activities, maintain compliance, facilitate system access, and support workforce administration processes.

Onboarding & New Hire Support

• Document onboarding process for new hires for vendor and internal.
• Set up new employees in HRIS system.
• Partner with HR to understand and document status of new hires during the background check/drug testing process and readiness for start date.
• Partner with business operations support team to determine what system access is needed for different groups of new hires.
• Order hardware for internal personnel and ensure vendor personnel have remote desktop access through submission of internal IT tickets.
• Document onboarding status for all new hires, including status of IT tickets for hardware and software.
• Administering any paperwork or materials employees need to begin their tasks.
• Ensuring completion of mandatory online onboarding training.
• Inform employees on their first tasks (e.g. which programs to download and how to activate their accounts).
• Distribute manuals, passwords, and guidelines, as needed.

Compliance & Documentation

• Manage sensitive and confidential information from vendor agents safely and securely.
• Manage compliance/audit related activities including weekly time sheets, attendance and tracking of continuing education for all new hires while in training.
• Escalate any HR or technical issues for new hires to supervisors, vendor manager, and training team.

Offboarding

• Manage paperwork for offboarding for vendors and internal hires as needed.

Qualifications

Required

• Basic knowledge of Microsoft Office.
• Clear verbal and written communication skills.
• Ability to work effectively within a cross-functional team environment.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Experience using LinkedIn Recruiter, Indeed, or similar recruiting platforms.

Preferred

• Associate's or Bachelor's degree preferred.

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