Job Summary
The Recruiting Specialist provides full-cycle recruiting and operational support for designated salaried regional, enterprise, and leadership roles across IXS and its business units, including LINE-X, Ultimate Linings, and GFX Solutions. This role manages sourcing, screening, interview coordination, offers, candidate communications, vendor activity, ATS data, and recruiting reporting while applying the standards and tools established by the Talent Acquisition Manager. The role works closely with hiring leaders, HR Business Partners, Shared Services, and HRIS to deliver an efficient, consistent, compliant, and professional recruiting experience.
Key Responsibilities
Full-Cycle Recruiting & Candidate Management
- Manage recruiting activity for assigned salaried regional, enterprise, and leadership roles from intake through accepted offer.
- Partner with hiring leaders and HR Business Partners to clarify position requirements, recruiting timelines, sourcing plans, and selection steps.
- Source and screen candidates, coordinate interviews, collect feedback, support selection decisions, and maintain timely candidate communication.
- Escalate difficult searches, changing requirements, compensation concerns, or selection risks to the Talent Acquisition Manager.
Recruiting Operations & Candidate Experience
- Create and maintain requisitions, job postings, candidate records, interview schedules, disposition activity, offer documentation, and pre-employment workflow status.
- Coordinate multi-stage interviews across locations, business units, and time zones and ensure candidates and interview teams receive accurate information.
- Provide timely, professional, and consistent communication throughout the recruiting process.
- Maintain recruiting templates, interview materials, process checklists, and shared resources.
ATS, Compliance & Vendor Coordination
- Maintain accurate and complete recruiting data in UKG and related systems in accordance with established standards.
- Support consistent use of screening criteria, interview guides, candidate evaluation tools, disposition reasons, approvals, and recordkeeping requirements.
- Coordinate agency submissions, candidate ownership, background checks, assessments, pre-employment requirements, and vendor follow-up.
- Identify data quality, workflow, vendor, or compliance concerns and escalate them promptly.
Reporting & Continuous Improvement
• Prepare recurring recruiting reports and maintain visibility into requisition status, candidate pipelines, aging, offer activity, source effectiveness, agency usage, and other assigned measures.
• Validate recruiting data and provide clear updates to the Talent Acquisition Manager, HR Business Partners, Shared Services, and hiring leaders.
• Identify recurring delays, breakdowns, or user questions and recommend practical process improvements.
• Support testing, documentation, communication, and adoption of new recruiting workflows, tools, templates, and system enhancements.
Qualifications
Education
Minimum Required:
- Associate degree in Human Resources, Business Administration, Communications, or a related field, or equivalent combination of education and relevant experience
Preferred:
- Bachelor's degree in Human Resources, Business Administration, Communications, or a related field; recruiting or HR certification preferred.
Experience
Minimum Required:
- Three or more years of recruiting, talent acquisition, staffing, or HR operations experience, including experience supporting requisitions, candidates, interviews, offers, or pre-employment processes.
Preferred:
- Experience recruiting salaried, professional, technical, or leadership roles in a multi-site manufacturing, industrial, automotive, coatings, distribution, or similarly complex organization; experience with agency and vendor coordination preferred.
Job Specific Skills
Minimum Required:
- Strong organization, candidate communication, sourcing, screening, interview coordination, follow-up, data accuracy, confidentiality, and stakeholder service skills. Working knowledge of recruiting workflows, candidate documentation, ATS/HRIS practices, and Microsoft Office applications.
Preferred:
- Experience with UKG or a comparable HRIS/ATS platform; experience building reports, managing multi-region searches, supporting structured selection tools, and improving recruiting processes.
Working Conditions
Primarily works in an office or hybrid office environment with frequent computer use, virtual meetings, and cross-functional collaboration. Occasional travel to company locations, training sessions, vendor meetings, or recruiting events may be required. When visiting manufacturing facilities, appropriate safety practices and personal protective equipment may be required.