Recruitment Operations and MSP Coordinator

Houston, TX

Instant Apply

13 days ago

Job Description

Flash Point Staffing seeks an organized, proactive, results-driven Recruitment Operations & MSP Coordinator professional to lead recruiting across multiple entities and support daily MSP operations. Responsibilities include managing hiring needs, developing recruiting strategies, coordinating pre-employment screenings and occupational health requirements, maintaining accurate documentation, and ensuring compliance with company policies. The ideal candidate brings attention to detail, clear communication, and the ability to balance priorities while efficiently supporting candidates, employees, and leadership through recruiting and onboarding.

Responsibilities & Duties

Manage the full-cycle recruiting process, from job posting and candidate sourcing through interviewing, offer negotiation, and onboarding.
Oversee recruiting efforts across multiple entities within KSOLV Group, ensuring hiring needs are met efficiently.
Partner with leadership and hiring managers to identify staffing needs and develop recruiting strategies.
Source, screen, and interview candidates using job boards, LinkedIn, referrals, and other recruiting channels.
Coordinate interviews, manage candidate communication, and facilitate timely hiring decisions.
Prepare Offer Letters and coordinate background checks and pre-employment requirements.
Manage multiple open positions and competing hiring priorities across business units.
Track recruiting metrics, maintain accurate candidate records, and provide hiring updates to leadership.
Ensure recruiting practices comply with company policies and applicable employment regulations.
Coordinate pre-employment drug screens, background checks, and occupational health services for new hires.
Order, track, and record screening services, ensuring timely completion and accurate documentation.
Coordinate with clinics and vendors regarding scheduling, results, and outstanding requirements.
Manage random drug screening programs across multiple entities, including selections, notifications, and compliance tracking.
Coordinate annual occupational medicine (OccMed) renewals for each entity.
Maintain confidential records and track deadlines to ensure compliance with company policies and applicable regulations.
Review and reconcile vendor invoices for screening and clinic services.
Perform other duties as assigned by management.

MSP Program Support & Coordination

Support daily operations of the Garner MSP program and coordinate with participating staffing vendors.
Serve as a point of contact for employees, vendors, and project managers regarding staffing and operational needs.
Assist with employee onboarding, assignment changes, reactivations, and offboarding.
Track active employee assignments, vendor headcounts, and project staffing needs.
Coordinate with internal teams to ensure timely completion of outstanding operational tasks.
Maintain accurate MSP program records, trackers, and reporting.
Identify opportunities to improve program efficiency, communication, and processes.
Maintain strong working relationships with clients, vendors, and internal stakeholders.

Timesheets and Invoice Reconciliation

Monitor daily and weekly timesheet submissions to ensure timely completion and approval.
Follow up with vendors, and project managers regarding missing or incomplete timesheets.
Assist with timesheet corrections, payroll discrepancies, and manual payroll processing requests.
Collaborate with payroll and operations teams to resolve issues and ensure accurate processing.
Maintain organized records and documentation to support payroll accuracy and compliance.

Qualifications

3-5 years of experience in staffing, recruiting, workforce operations, or a related field preferred
High School Diploma or General Education (GED)
Bachelor's Degree preferred
Full lifecycle Recruiting experience
Valid state issued driver's license
Microsoft Office experience

Knowledge, Skill, & Abilities

Knowledge of full-cycle recruiting, talent acquisition, and hiring practices.
Ability to manage recruiting activities across multiple entities and prioritize competing deadlines.
Strong communication, organizational, and interpersonal skills.
Proficiency in candidate sourcing, interviewing, and applicant tracking systems.
Knowledge of background checks, pre-employment drug screening, and occupational health services.
Ability to coordinate random drug screening programs and annual OccMed renewals.
Strong attention to detail in recordkeeping, documentation, and compliance tracking.
Ability to maintain confidentiality of candidate, employee, and medical-related information.
Proficiency in Microsoft Office, data entry, and recruiting-related systems.
Strong problem-solving, follow-up, and vendor coordination skills.
Ability to work independently while collaborating with leadership, HR, and hiring managers.
Knowledge of employment regulations and applicable screening requirements.

Working Conditions and Physical Requirements

Must be able to stand, walk, bend, reach, and lift in an office and field environment
Must be able to use hands and fingers, kneel, talk, hear, and balance
Visual requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Ability to lift and move up to 10 lbs.
Ability to work in various weather conditions heat, cold, etc.

The forementioned statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or tasks that may be required.

Numbers & Facts

Location

Houston, TX

Skills

Adobe Flashunmatched
Background Investigationunmatched
Billingunmatched
Candidate Screeningunmatched
Candidate Sourcingunmatched
Communication Skillsunmatched
Corporate Policiesunmatched
Customer Relationsunmatched
Data Entryunmatched
Depth Perceptionunmatched
Detail Orientedunmatched
Documentationunmatched
Driver's Licenseunmatched
Employment Lawunmatched
Establish Prioritiesunmatched
High School Diplomaunmatched
Interpersonal Skillsunmatched
Interviewing Skillsunmatched
Leadershipunmatched
LinkedInunmatched
Maintain Complianceunmatched
Medical Recordsunmatched
Metricsunmatched
Microsoft Officeunmatched
Negotiation Skillsunmatched
Offer Lettersunmatched
Onboardingunmatched
Operational Supportunmatched
Operationsunmatched
Organizational Skillsunmatched
Payroll Administrationunmatched
Physical Demandsunmatched
Problem Solving Skillsunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Reconciliationunmatched
Record Keepingunmatched
Recruiting Strategyunmatched
Regulationsunmatched
Safety/Work Safetyunmatched
Staff Requirementsunmatched
Strategic Planningunmatched
Support Documentationunmatched
Time Managementunmatched
Vendor/Supplier Relationsunmatched

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