Recruitment Specialist/Staff Assistant (Extra Help)

Recruitment Specialist/Staff Assistant (Extra Help)

Salary

$56,264.00 - $75,420.80 Annually

Location

Santa Ana, CA

Job Type

Extra-Help

Job Number

53292

Department

Registrar of Voters

Opening Date

07/17/2026

Closing Date

7/27/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

CAREER DESCRIPTION

Recruitment Specialist/Staff Assistant (Extra Help)

Orange County Registrar of Voters (ROV) will begin accepting applications for the Recruitment Specialist/Staff Assistant (Extra Help) position on Friday, July 17, 2026, this recruitment will be posted for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the Agency are met. Qualified applicants are encouraged to apply immediately. The first review of applications will be done on or about Monday, July 20, 2026. Please Note: Only online applications will be accepted. Applications will be screened in relation to the criteria described.

These are Extra Help temporary/seasonal positions (these are NOT permanent positions). These positions will often require overtime, both in the evenings and on weekends.

REGISTRAR OF VOTERS

The Registrar of Voters, a nationally recognized and award-winning agency, is responsible for conducting elections, verifying petitions and maintaining voter records in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.9 million active registered voters. The department receives funding from the Countys General Fund and periodic reimbursement from the federal government, the State of California and local jurisdictions. The Registrar of Voters staff includes 54 full-time employees, and numerous extra help employees who support various election related positions representing the broad spectrum of Orange Countys population. The department is responsible for all components of election management.

The Orange County Registrar of Voters prides itself on being a leader in the international and national elections community, working to continually innovate and create new and better ways to serve the public. The department values creativity, originality, initiative and a strong dedication to customer service.

Click here for more information about the Registrar of Voters.

ABOUT THE POSITION

The Recruitment Specialist/Staff Assistant- Extra Help positions will fulfill staffing needs within the Administrative Services Department of the Registrar of Voters. These roles are responsible for full cycle recruitment, which includes:

• Reviewing applicants to move through recruitment
• Making packets for interviews
• Contacting candidates to schedule interviews
• Conducting interviews
• Making conditional job offers
• Tracking offer status
• Assisting with onboarding of new hires
• Assist with processing of new hires into the county database
• Reviews documents for completeness, accuracy, and consistency with procedures prior to entry
• Understand and adhere to confidentiality guidelines
• Other administrative duties as assigned

DESIRABLE QUALIFICATIONS

In addition to the duties listed in this bulletin, the ideal candidate will possess demonstrated experience in managing a wide array of tasks, be able to understand, interpret and apply policy, procedures, and regulations, be able to work well in a team environment and individually, work well in a fast-paced environment handling multiple tasks at the same time, and be willing to work overtime with little to no prior notice. Additional experience includes.

Customer Service

• Interacting in a professional and courteous manner
• Anticipating and meeting customer needs in all situations
• Establishing productive and professional relationships with internal and external customers

Communication Skills

• Valuing and participating in a free flow of information with others for the sake of a common goal
• Demonstrating the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure
• Demonstrating the ability to convey information clearly and articulately in an official formal situation
• Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment
• Bilingual skills are highly desirable

Technical Knowledge | Office Experience

• Utilizing Windows, Microsoft Word, Excel, Outlook, Access, and PowerPoint.
• Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents
• Using a keyboard or data entry terminal to enter alpha and numerical data
• Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment

Interpersonal Skills

• Working well in a team environment
• Consistently demonstrating a positive attitude
• Exhibiting a strong work ethic
• Working independently

MINIMUM QUALIFICATIONS

Click here to view minimum qualifications

PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS

Physical Conditions: Vision sufficient to read standard text, fine print and various handwritings and to view a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the phone; independent body mobility sufficient to stand, sit, walk, stoop and bend routinely to perform daily tasks; ability to sit for prolonged period of time; manual dexterity to use hands, arms and shoulders repetitively to operate a keyboard and use other office equipment such as a stapler, telephone and photocopy machine.

Mental Conditions: Possess the ability to independently reason logically to reach conclusions and decisions; possess the ability to remain calm and appropriately focused on different interpersonal situations.

Environmental Conditions: Ability to work in an office environment and work with changing priorities, deadlines, and multiple assignments concurrently.

SPECIAL REQUIREMENTS

All candidates considered for this position will be required to successfully pass a background check consisting of employment history, professional references, and criminal check. Possession of a valid California drivers' license, Class C, and a clean driving record while employed in this classification might be required by the date of appointment. A driving records check consisting of a Department of Motor Vehicles (DMV) check will be conducted to verify the clean driving record.

RECRUITMENT PROCESS

The Registrar of Voters Administrative Services Department will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening | (Refer/Non-Refer)

The Registrar of Voters Administrative Services Department will screen applications and responses to supplemental questions for the minimum and desirable qualifications, to identify the most qualified candidates for the position based on the skills required to meet the needs of the Agency. After the initial screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in this competition.

Online Self-Administered Examination | (Weighted 100%)

Applicants who meet both the minimum and desirable qualifications will be invited to participate in an on-line, self-administered assessment. Please note that part of this exam will be timed. Candidates will be notified via email of this process. Only the most successful candidates will be referred to the next step in the recruitment process.

Based on the Departments needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List

Once all assessments have been completed, the Registrar of Voters Administrative Services Department will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future extra help vacancies.

ADDITIONAL INFORMATION

Only online applications will be accepted. Please include your email address on your application. Email notification is the primary form of notification during the recruitment process. Please ensure your correct email address is included on your application and use only one email account. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com website. Please check your email folders, including spam/junk folders and or accept emails ending in "governmentjobs.com" and "ocgov.com". If your email address should change, please update your profile at www.governmentjobs.com

How to Apply:

• Apply online by clicking the "Apply" link located at the top of this announcement
• Your application should highlight all of the areas in which you have developed expertise, matching your professional experience with the specific knowledge and abilities listed
• For specific information regarding the recruitment, please contact Lora El Amatory either by email at lora.elamatory@ocvote.gov or via telephone by calling (714) 567-5031.

EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions.

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.

http://www.ocers.org/active-member-information

01

This position will require general office work experience which will include the use of a computer, fax machine, telephone, etc. Based on the statements below, select the option that best describes your general office work experience.

• I have two year or more of general office work experience
• I have less than two year of general office experience, and I have completed the required education or training to substitute for two year of general office experience
• I have less than two year of general office experience
• No experience

02

Based on your response to the question above, please provide the name of the employer(s) where you obtained this experience and give examples of duties performed. If you are using education to substitute for work experience, please provide the name of the school and list the classes completed to support this substitution.

03

The Recruitment Specialist position requires experience with advanced Human Resource functions (i.e., conducting interviews, making conditional job offers, background clearance and onboarding new hires). Based on the options below, please select the one statement that best describes your Human Resources experience.

• I have two year or more of Human Resources experience
• I have less than two year of Human Resources experience, but I have education and/or training in Human Resources
• I have less than two year of Human Resources experience
• No experience

04

Based on your response to the question above, please provide the name of the employer(s) where you obtained the experience and provide examples of the duties performed. If you are using education to substitute for work experience, please provide the name of the school and list the classes completed to support this substitution.

05

In addition to English, do you possess bilingual skills in any of the languages listed below (check all that apply). Please note, you will need to pass a bilingual exam to be considered for bilingual positions:

• Chinese
• Korean
• Spanish
• Vietnamese
• Other
• None

06

Based on your response to the question above, please select the option(s) that best describe your level of fluency (check all that apply);

• Speak
• Read
• Write
• All the above
• None of the above

07

What is your level of expertise using Microsoft Word or other word processing, computer programs? Please select the option below that best reflects your experience (select only one);

• No experience, but I have successfully completed classes
• Beginner (create, save and print a document, delete & insert text, use spell check)
• Intermediate (all the above plus, headers & footers, inserting graphics & WordArt, tables and columns)
• Expert (all the above plus mail merge, creating templates & forms)
• None of the above

08

What is your level of expertise using Microsoft Excel or other spreadsheet programs? Please select the option below that best reflects your experience (select only one);

• No experience, but I have successfully completed classes
• Beginner (open, edit, save & print a spreadsheet)
• Intermediate (all the above plus create new spreadsheet, use formulas, format cells, headers and footers)
• Expert (all the above plus create & use database, make charts)
• None of the above

09

What is your level of expertise using Microsoft Outlook or other e-mail/calendar programs? Please select the option below that best reflects your experience (select only one);

• No experience, but have successfully completed classes
• Beginner (create, open, send & print emails)
• Intermediate (all the above plus make, edit & print appointments; create, edit and print contacts; create and edit tasks)
• Expert (all the above plus, assign tasks to others, plan a meeting, send emails on behalf of a supervisor)
• None of the above

Required Question

Employer County of Orange

Address 400 W CIVIC CENTER DRIVE

Santa Ana, California, 92701

Phone 714-834-2555

Website https://hrs.oc.gov