Regional Ops Coordinator (Portfolio Associate)

Regional Ops Coordinator (Portfolio Associate)
Madison, WI
$70,000–$80,000+ / year

OVERVIEW
A growing Class A multifamily portfolio in the Madison market (about 1,200 units across several properties) is looking for a Regional Ops Coordinator. This is a portfolio-level role, not a single-property one — you'll bounce between communities covering on-site gaps, digging into pricing and vendor data, and generally making sure operations run smoothly across the whole portfolio.

WHAT YOU'LL DO

• Step in across the portfolio to cover on-site operational gaps as needed, from leasing coverage to general property support
• Review and manage vendor contracts across multiple properties
• Source, schedule, and coordinate vendors for maintenance and service needs
• Analyze rent roll, concessions, and pricing trends across the portfolio
• Shop competitors and build CMA reports to support pricing decisions
• Serve as a flexible, cross-property resource — a true utility player who can jump in wherever a property needs help
• Partner with on-site teams to troubleshoot operational issues and keep communities running smoothly
• Help keep reporting and processes consistent across the portfolio's properties
• Support special projects and process improvements as the portfolio grows

WHY YOU MATTER
A growing multi-property portfolio needs someone who can move fast and adapt — this role is the connective tissue between properties, keeping operations consistent and covering gaps before they become real problems.

WHAT IT TAKES

• 3-5+ years of property management or operations experience in multifamily real estate
• Comfort working across multiple properties and jumping in wherever needed
• Strong analytical skills, especially working with rent rolls, pricing, and market data
• Experience with vendor management and contract review
• Familiarity with property management software like Yardi, Entrata, or RealPage
• Excellent organizational skills and the ability to juggle multiple properties and priorities at once
• Strong communication skills for working with on-site teams and vendors
• A self-starter mentality — comfortable operating independently with minimal oversight
• Willingness to travel between properties within the portfolio

THE PERKS!

• $70,000–$80,000+ per year
• Performance-based bonuses and incentives
• Competitive benefits package
• 50% employer-paid individual Health Insurance premiums
• 100% employer-paid individual Dental and Vision Insurance premiums
• 401k