Registrar Assistant

Anticipated Start Date: Immediately

Reports to: Registrar

Department: Academic

Classification: Full-Time

Job Summary: Assistant Registrar will play a crucial role in supporting the registrar''s office in managing student records, academic schedules, and other administrative tasks. This position requires a strong commitment to accuracy, excellent communication skills, and the ability to collaborate effectively with various stakeholders within the institution.

Primary Responsibilities:

1. Student Records Management:

• Maintain accurate and up-to-date student records in compliance with institutional policies and regulatory requirements.
• Process student registrations, withdrawals, and other related transactions.
• Ensure the confidentiality and security of student information.

2. Academic Scheduling:

• Assist in coordinating and implementing academic schedules, including class assignments, room allocations, and exam schedules.
• Collaborate with academic departments to resolve scheduling conflicts and ensure optimal use of resources.

3. Enrollment Support:

• Provide support to students during the enrollment process, addressing inquiries and guiding them through registration procedures.
• Collaborate with academic advisors to ensure students are on track with their academic requirements.

4. Data Analysis and Reporting:

• Compile and analyze data related to student enrollment, retention, and academic performance.
• Generate regular reports for internal and external stakeholders.

5. Collaboration:

• Work closely with other administrative departments, faculty, and staff to streamline processes and improve overall efficiency.
• Collaborate with IT teams to ensure the functionality and integration of student information systems.

6. Policy and Assessment Compliance:

• Stay informed about changes in academic policies, regulations, assessment and accreditation requirements.
• Assist in the development and implementation of policies related to student records and academic administration.
• Assist in the maintaining and collecting institutional assessment.

7. Customer Service:

• Provide excellent customer service to students, faculty, and staff, addressing inquiries and concerns in a timely and professional manner.

8. Training and Development:

• Conduct training sessions for staff and faculty on registration procedures, academic policies, and the use of relevant systems.

9. Teaching:

• Depending on qualifications, teaching load may be included.

Qualifications:

• Completed Bachelor''s degree desired.
• Previous experience in academic administration or registrar''s office preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Proficiency in relevant computer applications and student information systems.
• Knowledge of academic policies and regulations.
• Ability to adapt to changing priorities and work collaboratively in a fast-paced environment.

Application Process: Please submit the following documents to Jared Leinen at jaleinen@york.edu.

• Resume
• Three or more appropriate references who may be contacted
• Statement of Faith