Registrar Clerk

Approved: 09/01/04; Rev 05/06/10; Rev 07/11/13; Rev 08/09/13; Rev Nov 2013

HUMAN RESOURCES JOB DESCRIPTION Job Title: Registrar Clerk Salary Block: Admin. Technical Support Pay Grade 3 (MS) Pay Grade 4 (HS) Reports To: Campus Administrator Wage/Hour Status: Non-Exempt Terms of Employment: 226 Days Minimum Qualifications: High School Diploma or GED Three years of clerical experience (preferably in a public school environment) Special Knowledge/Skills: Must posses clerical and computer skills Knowledge in software programs for finance, student attendance and grading Excellent people skills Basic math skills Ability to communicate effectively (orally and written) in English and Spanish preferred Primary Purpose: Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus. Performance Responsibilities and Duties:

1. Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
2. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
3. Coordinate grading process, verification and correction of grades, and printing and distribution of report cards.
4. Process and transmit requests for student information, including student transcripts for colleges and universities.
5. Prepare and distribute University Scholastic League (UIL) eligibility lists.
6. Calculate grade point averages, class rank, and prepare honor rolls.
7. Collect and enter PEIMS data into established database and verify accuracy according to established procedures.
8. Process applicable records with the enrollment, withdrawals, and transfer of students. Registrar Page 2 of 2 Approved: 09/01/04; Rev 05/06/10; Rev 07/11/13; Rev 08/09/13; Rev Nov 2013
9. Assist campus administration and counselors with the preparation of reports and student data information. Other: 10.Prepare and distribute student identification cards, bus passes, and parking stickers. 11.Coordinate the ordering and distribution of all graduation materials, including caps and gowns and diplomas. 12.Maintain confidentiality of information. 13.Verifies computer input data on all students, by reviewing with counselor, principal, special programs staff and attendance clerks. 14.Maintains a professional level of confidentiality concerning personnel and students. 15.Upholds and adheres to safety rules and policies of the CISD safety program. 16.Supports the goals and objectives of the school district and follow all district policies. 17.Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to district operations. 18.Performs any other duties as assigned by the appropriate supervisor. Equipment Used: Uses copier, calculator, computer, typewriter, printer, etc. Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Reading; ability to communicate effectively (orally and written). Repetitive hand motion; prolonged use of computer terminal. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Terms of Employment Work year established by the Superintendent; Salary according to schedule adopted annually. Evaluation: Job performance will be evaluated annually as per district policies and procedures Print Name Employee Signature Date