REGISTRAR-WACO

Job Descriptions - Human Resources Department Revised on 7/5/2022 Position: Registrar Department/Campus: Campus Reports to: Business Manager FLSA Status: Non-Exempt Pay Grade: PG 1040 Job Type: Full Time Work Hours / Days: Normal School hours / 215 days JOB GOAL Registrars will be responsible for registration and enrollment of new students, re-enrollment and retention of current students. Registrars will be responsible for maintaining campus enrollment numbers on or above FDA -First Day of school Enrollment goal by enrolling new students from the waiting list as soon as a withdrawal occurs. Filling available spots is mandated by HPS procedures and will be monitored by the Central Office. Registrars will be responsible for maintaining student records at the campus level based on HPS record management policies and procedures. POSITION QUALIFICATIONS: o High School Diploma or GED o Minimum 2 years of clerical experience (preferred) DUTIES AND RESPONSIBILITIES: o Understands and supports the mission, vision and values of Harmony Public Schools. o Keeps track of newly enrolled students until they are properly oriented (ensures checklist is complete) o Keeps track of withdrawing students, ensure all exit procedures are followed and enroll new students to fill the available spots and maintain the campus enrollment number on or above the target. o Registers new students/withdraw students into the database o Enters data for new and previous students o Inputs the new student information into the database o Updates demographic data in computer database o Is responsible for student withdrawals and documents the withdrawal reasons o Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students o Reviews newly enrolled students' documents to see previous SPED/Section 504/dyslexia/ESL/GT information and adds the related students to suspect lists for related programs o Responds to TRex requests and initiates TRex requests for newly enrolled students o Responds to faxed record requests and initiates fax requests for newly enrolled students o Calls previous schools to request records for newly enrolled students. o Enters paper applications to database o Maintains student files and makes sure they are complete o Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments o Keeps soft copy of all files in student folders o Maintains and respects confidentiality of student and school personnel information o Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures o Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc. o Handles a variety of routine technical and administrative assignments o Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities o Complies with and supports school and division regulations and policies o Models non-discriminatory practices in all activities o Performs related tasks as assigned by building administrator(s) in accordance with the school/policies and practices o Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books. o Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases. o Coordinates grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards. o Processes and transmits requests for student information, including student transcripts for colleges and universities. o Prepares and distributes University Interscholastic League (UIL) eligibility lists. o Calculates grade point averages, class rank, and prepares honor rolls. o Assists counselors with the enrollment, withdrawals, and transfer of students and processes applicable records. o Assists campus administration and counselors with the preparation of reports and student data information. o Coordinates ordering and distribution of all graduate materials, including caps and gowns and diplomas. o Performs other duties as assigned.

Job Descriptions - Human Resources Department Revised on 7/5/2022 SKILLS AND ABILITIES: o Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district. o Ability to establish and maintain effective working relationships both internal and external to the district. o Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone. o Ability to analyze data and generate reports. o Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: o Light Work: may require the occasional light lifting. o Nights and weekend activities will be occasionally required. o Position is in office setting and may involve prolonged work at a desk in one location. o Moderate travel is required.