Regular Student Clerical - Undergraduate Admissions

Position Overview

This is a regular student clerical position in which the student will perform computer and customer service-related duties in an office setting. This position requires the successful candidate to maintain a smart phone on which to receive telephone calls, email, and SMS messages from Undergraduate Admissions and Campus Tours and Events personnel. Additionally, this student position requires physical and manual labor.

Hours per Week

• Monday-Friday with the ability to work some weekends and during the summer.
• Up to 25 hours per week, maximum, during fall and spring semesters.
• Up to 35 hours per week, maximum, during summer semesters.

College/Department

Undergraduate Admissions Campus Tours and Events.

Department Specific Job Functions

• Assist in coordinating the logistics of events including, but not limited to all UCO Undergraduate Admissions and Recruiting Campus Tours and Events.
• Will assist with the coordination of the Student Ambassador efforts.
• Assist in recruiting volunteers for events as needed.
• Update and maintain event database.
• Assists with general arrangements, registrations, participant confirmations, and preparing information for general, group, and self-guided tours.
• Assist with office and secretarial duties that may include but are not limited to typing, filing, answering telephones, customer service, and scheduling appointments.
• Assist with social media for UCO Campus Tours and Events.
• Must be available to work weekends during events and during the summers.
• Performs other related duties as assigned.

Enrollment Requirements

Fall/Spring Semesters: All student employees must be enrolled at least half-time to be eligible to work any UCO student position. Half-time enrollment for fall/spring semesters is considered 5 hours for graduates and 6 hours for undergraduates. F1/J1 Visa students must be enrolled full-time to be eligible to work as a student employee. Full-time enrollment is 9 credit hours for graduates and 12 credit hours for undergraduates.

Summer Semester: To work in a regular student position during the summer semester, students must be enrolled in at least 3 summer credit hours or be enrolled in the upcoming fall semester in the minimum credit hours required for their classification and employment type. Students enrolled in fewer than 3 summer credit hours will be subject to FICA taxes during the summer term, which apply to both the student and the department. For Federal Work Study Program (FWSP) positions, students must be enrolled in at least 6 credit hours (undergraduate) or 5 credit hours (graduate).

Note: New incoming students are not eligible for student employment until the semester in which they begin classes.

Enrollment Exception: If the number of credit hours needed to graduate is less than the minimum number of hours required for student employment, the student must obtain a letter from their Academic Advisor (stating the number of hours needed to graduate and anticipated graduation date) and submit it to Human Resources. This pertains to both regular and Federal Work Study Program positions. Contact jobs@uco.edu for more information.

Knowledge/Skills/Abilities

• Must be able to work year-round, including summers.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Have sensitivity of intercultural communication.
• Excellent written and oral communication skills.
• Detail oriented and a self-starter.
• Required character traits: Dependability, thoroughness, and initiative.
• Ability to work independently.
• Good interpersonal skills.
• Punctual.

Physical Demands

Reasonable accommodation, in accordance with ADA requirements, may be made upon request to enable individuals with disabilities to perform essential functions.