Remote Administrative Assistant

Job Description

Responsible for providing administrative and general clerical support to either program chairs, department chairs, deans, or directors.

Job Duties

Provide advanced administrative support and perform a variety of work activities including:

• create, review and process purchase orders and invoices;
• create and process travel applications and reimbursements and assist faculty/staff with travel arrangements;
• maintain budget ledgers;
• monitor transactions of operating budget for department;
• monitor due dates for assignments and projects;
• assist with various department activities and events;
• answer telephones, screen transfer calls as appropriate, and/or take accurate messages;
• compose, type and proofread correspondence and forms;
• organize and prioritize work;
• serve as department leave keeper;
• monitor staff and student time sheet entries in SAP;
• process paperwork for student employee hires for department;
• monitor and order office supplies;
• maintain faculty and staff personnel files;
• may supervise student workers and/or other staff;
• open, date and distribute mail;
• greet, screen, and direct visitors as appropriate;
• perform other duties as assigned.

Required Qualifications: 

Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Knowledge of SAP, Banner, CourseLeaf, Logi, Degree Works, CIM/PIM, Microsoft Office Professional, and other common software programs.
• Knowledge of basic math and bookkeeping.
• Ability to communicate courteously both in speech and writing with both internal and external contacts.
• Ability to understand and manage budgets including preparation of personnel records, travel, purchasing, and time reports.
• Ability to exercise appropriate independent initiative and judgement.
• Ability to understand, prioritize, and complete verbal and written instructions with attention to detail.
• Ability to organize, prioritize and delegate complex work tasks to meet assigned deadlines.
• Ability to develop and maintain accurate and confidential records and files.

Preferred Qualifications

• 2-3 years experience in an Administrative Assistant position. Knowledge of university and academic policies and procedures.