Remote Purchasing Assistant

Careerscape is recruiting on behalf of our client for an entry-level, fully remote Purchasing Assistant to join their growing procurement team. This is a great opportunity for someone early in their career to learn the fundamentals of purchasing, vendor coordination, and supply chain operations while working with an organization that values accuracy, organization, and a proactive mindset.

Day to day, you will be processing purchase orders, tracking deliveries, and keeping vendor records up to date, all while communicating closely with internal teams to make sure materials and supplies arrive on time. People who thrive in this role are detail-oriented, comfortable juggling multiple spreadsheets and systems at once, and enjoy problem-solving when a shipment or order needs follow-up. It is an ideal fit for a recent graduate or early-career professional who wants hands-on exposure to procurement and supply chain fundamentals in a supportive, remote-first environment.

Responsibilities

• Prepare and process purchase orders accurately and in a timely manner
• Track order status and follow up with vendors on delivery timelines
• Maintain and update vendor and pricing records in the purchasing system
• Assist with sourcing quotes from multiple suppliers for comparison
• Reconcile purchase orders against invoices and packing slips
• Communicate with internal departments regarding order status and needs
• Help resolve discrepancies related to shipments, pricing, or quantities
• Support inventory tracking to identify reorder needs
• File and organize purchasing documentation and contracts
• Assist senior buyers with special projects and reporting as needed

Requirements

• High school diploma or equivalent required, associate or bachelor's degree preferred
• Strong organizational skills with keen attention to detail
• Comfortable working with spreadsheets and basic data entry
• Clear written and verbal communication skills
• Ability to manage multiple tasks and deadlines in a remote setting
• Basic familiarity with Microsoft Excel or Google Sheets
• Prior internship or administrative experience is a plus but not required
• Reliable home internet connection and a dedicated remote workspace
• Eagerness to learn purchasing and supply chain processes

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with employer match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office equipment stipend
• Professional development and training opportunities
• Employee assistance program
• Career growth path within procurement and supply chain
• Company-provided laptop and software access
• Collaborative, supportive team culture