Remote Records Assistant

Careerscape is recruiting on behalf of our client for a detail-oriented Records Assistant to join their team in a fully remote capacity. This is a great opportunity for someone early in their career to build a strong foundation in records management, data organization, and administrative operations while supporting a growing organization.

Day to day, you will spend your time organizing digital files, entering and verifying data, and helping ensure information is accurate, accessible, and compliant with company standards. The ideal candidate is organized, dependable, and comfortable working independently in a remote setting, with a sharp eye for detail and a genuine interest in keeping systems running smoothly behind the scenes.

Responsibilities

• Organize, label, and maintain digital and physical records
• Enter, update, and verify data across internal systems
• Retrieve records and documents upon request from staff or departments
• Ensure files are stored in accordance with company retention policies
• Audit records periodically to check for accuracy and completeness
• Assist with scanning, indexing, and archiving documents
• Respond to internal requests for information in a timely manner
• Support compliance efforts by maintaining proper documentation trails
• Collaborate with team members to streamline recordkeeping processes
• Flag discrepancies or missing information to appropriate staff

Requirements

• High school diploma or equivalent required
• Associate degree preferred but not required
• Strong attention to detail and organizational skills
• Comfortable working with Microsoft Office and Google Workspace
• Ability to work independently in a remote environment
• Basic data entry and typing proficiency
• Good written and verbal communication skills
• Ability to handle sensitive or confidential information appropriately
• Reliable internet connection and a quiet home workspace

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Fully remote work with flexible scheduling
• Home office stipend for remote equipment
• Opportunities for growth and career advancement
• Paid training and onboarding support
• Employee assistance program