Remote Scheduling Coordinator

Careerscape is recruiting on behalf of our client for an entry-level Remote Scheduling Coordinator to join their growing operations team. This is a great opportunity for an organized, detail-oriented self-starter to build a career in coordination and administrative support while working with a supportive, fast-paced team.

Day to day, you will juggle calendars, confirm appointments, and keep multiple moving pieces on track, all while communicating clearly and professionally with clients, staff, and vendors. People who thrive in this role are naturally organized, calm under pressure, comfortable with technology, and genuinely enjoy helping others stay on schedule.

Responsibilities

• Coordinate and schedule appointments, meetings, and services for clients and staff
• Maintain and update scheduling calendars across multiple platforms
• Communicate with clients and internal teams to confirm and adjust appointments
• Monitor scheduling systems for conflicts and resolve them proactively
• Send appointment reminders and follow up on confirmations
• Answer incoming calls and emails related to scheduling requests
• Maintain accurate records of appointments, cancellations, and rescheduling
• Collaborate with team members to ensure smooth daily operations
• Assist with administrative tasks as needed
• Escalate scheduling issues or conflicts to the appropriate team member

Requirements

• High school diploma or equivalent required, some college preferred
• Prior scheduling, administrative, or customer service experience a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable using scheduling software, email, and Microsoft Office
• Ability to multitask and prioritize in a fast-paced remote environment
• Reliable internet connection and a quiet home workspace
• Strong time management and problem-solving skills
• Ability to work independently with minimal supervision

Benefits

• Medical, dental, and vision insurance
• 401k plan with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office equipment stipend
• Opportunities for growth and advancement
• Collaborative and supportive team culture
• Paid training and onboarding
• Employee assistance program
• Work-life balance focused environment