Remote Travel Coordinator

Remote Travel Coordinator

Overview

We are seeking a Remote Travel Coordinator to support clients with planning, organizing, and managing travel arrangements from start to finish. This role is ideal for someone who is highly organized, service-oriented, and confident managing multiple travel details with accuracy and care. You will help create smooth, enjoyable travel experiences while serving as a trusted point of contact for clients throughout the planning process.

Responsibilities

• Coordinate domestic and international travel arrangements based on client preferences, schedules, and budgets

• Research and recommend travel options including flights, accommodations, transportation, and activities

• Create and manage travel itineraries, ensuring all details are accurate and clearly communicated

• Communicate with clients to understand travel needs, preferences, and any special requests

• Handle bookings, confirmations, modifications, and cancellations in a timely manner

• Monitor travel updates, schedule changes, and supplier communications to help minimize disruptions

• Maintain accurate client records, booking information, and travel documentation

• Provide responsive support before, during, and after travel as needed

• Work closely with travel partners, vendors, and service providers to secure appropriate arrangements

• Ensure a high standard of customer service in every client interaction

• Stay informed about destination information, travel trends, and relevant travel policies or requirements

Requirements

Required

• Previous experience in travel coordination, travel planning, customer service, administrative support, or a related field

• Strong organizational skills with the ability to manage multiple bookings and deadlines at once

• Excellent written and verbal communication skills

• High attention to detail and accuracy when handling itineraries, reservations, and client information

• Comfort working independently in a fully remote environment

• Proficiency with email, calendars, spreadsheets, and online booking or reservation systems

• Ability to problem-solve quickly and remain calm when travel plans change

• Professional, client-focused approach with a commitment to delivering reliable service

• Based in or able to work standard business hours aligned with Dallas, United States

Nice to Have

• Experience working in the travel, hospitality, or tourism industry

• Familiarity with travel platforms, itinerary tools, or CRM systems

• Knowledge of popular domestic and international destinations

• Experience supporting VIP, group, family, or customized travel arrangements

• Understanding of travel documentation and general travel requirements

What Success Looks Like

• Clients receive accurate, well-organized travel plans that reflect their needs and preferences

• Travel issues are handled efficiently with clear communication and practical solutions

• Bookings and records are maintained with a high level of accuracy

• Client satisfaction and trust are built through responsive, thoughtful support

• Travel experiences are delivered smoothly from planning through completion

Work Environment

This is a fully remote position based in Dallas, United States. The role offers the opportunity to work independently while contributing to a client-focused travel experience. You will play an important part in helping travelers feel supported, informed, and confident throughout their journey.

Growth Opportunity

This role offers the chance to deepen your experience in travel planning, client service, and itinerary management while contributing to a growing travel-focused business. You will have the opportunity to expand your destination knowledge, strengthen supplier relationships, and grow within a service-driven remote team.