Remote Travel Coordinator

Careerscape is recruiting on behalf of our client, a growing organization that arranges business and group travel, for an entry-level Travel Coordinator. This is a full-time, remote role based in the New York market and is a great first step into the travel industry. You will help plan and book trips, keep itineraries running smoothly, and be the dependable point of contact travelers count on.

The day-to-day is fast-paced and detail-driven. You will juggle bookings, changing schedules, and traveler questions while staying calm and organized. People who thrive here are clear communicators, enjoy solving logistical puzzles, and take pride in making someone else's trip effortless.

Responsibilities

• Book flights, hotels, ground transportation, and rental cars according to traveler preferences and company policy
• Build and distribute detailed itineraries and travel documents
• Monitor itineraries for delays, cancellations, and schedule changes and rebook as needed
• Respond to traveler and client inquiries by phone, email, and chat in a timely, professional manner
• Compare fares, rates, and suppliers to secure the best value
• Maintain accurate traveler profiles, booking records, and expense documentation
• Reconcile travel invoices and assist with expense reporting
• Coordinate group travel logistics, including room blocks and transfers
• Communicate visa, passport, and health entry requirements to travelers
• Support the team with ad hoc administrative and scheduling tasks

Requirements

• High school diploma or equivalent; associate or bachelor's degree preferred
• 0 to 1 year of experience in travel, hospitality, customer service, or administrative support
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Comfortable with Microsoft Office or Google Workspace
• Familiarity with a GDS such as Sabre, Amadeus, or Travelport is a plus
• Reliable high-speed internet and a quiet home workspace
• Flexibility to occasionally support extended or off-hours travel needs

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Fully remote work environment
• Home office equipment provided or stipend offered
• Travel industry discounts and perks
• Paid training and career development
• Supportive team culture with clear growth paths