The Herbert Wertheim College of Engineering is seeking a highly motivated Research Administration Assistant to join our dynamic team. Reporting directly to the Director of Finance, this position plays a key role in supporting world-class research and advancing the University of Florida’s mission. As a Research Administration Assistant, you will serve as a vital partner to faculty and research staff, providing end-to-end support in research administration and ensuring compliance with institutional, state, and federal regulations. This position offers the opportunity to work in a fast-paced, collaborative environment with room for professional growth.
Classification Title:
Research Administration Assistant
Classification Minimum Requirements:
High School diploma and four years of experience, or equivalent college coursework in place of experience.
Job Description:
Key Responsibilities
Provide comprehensive support for proposal development, review, and submission.
Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
Serve as a liaison between faculty, staff, central administration, and funding sponsors.
Maintain current knowledge of research compliance, policies, and procedures.
Contribute to process improvements and assist with special projects as assigned.
Expected Salary:
Starting at $22.24 per hour; commensurate with qualifications and experience
Required Qualifications:
High School diploma and four years of experience, or equivalent college coursework in place of experience.
Preferred:
Strong verbal and written communication skills with the ability to build relationships across faculty, staff, and funding agencies.
Basic knowledge of sponsor regulations, state policies, and university procedures.
Ability to analyze problems, recommend solutions, and work independently with sound judgment.
Experience with PeopleSoft or Workday, Microsoft Office Suite (Excel, Word, PowerPoint)
Familiarity with federal guidelines, including the OMB Uniform Guidance (2 CFR 200).
Commitment to professionalism, integrity, and service excellence.
Special Instructions to Applicants:
In order to be considered for this position, you must upload a cover letter and resume with application.
This is a time-limited position
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required:
No
Numbers & Facts
Location
Gainesville, FL
Skills
Administrative Skillsunmatched
Budget Managementunmatched
Budget Reportingunmatched
Code of Federal Regulationsunmatched
Communication Skillsunmatched
Expense Trackingunmatched
Federal Laws and Regulationsunmatched
Financeunmatched
Fundingunmatched
High School Diplomaunmatched
Maintain Complianceunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Peoplesoftunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Project Trackingunmatched
Proposal Developmentunmatched
Research Administrationunmatched
State Laws and Regulationsunmatched
Team Playerunmatched
University/School Policiesunmatched
Writing Skillsunmatched
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