Research Administrator 2 (Hybrid)

Established in 1989, the The Laurie J. Girand Center for Biomedical (GCBE) is an interdisciplinary hub for faculty who do research, teaching, and service on topics in bioethics and medical humanities. GCBE and its faculty have been widely recognized for leadership on a range of issues.

GCBE faculty teach throughout Stanford, from large undergraduate courses to ethics courses taken by all medical students. GCBE offers training for medical students who choose to specialize in biomedical ethics and medical humanities, as well a highly-rated research ethics seminar taken by over 350 graduate students and fellows a year. Faculty provide a wide array of educational and training opportunities for residents, fellows, nurses and other medical staff. Additionally, faculty conduct guest lectures in other departments and divisions across the School of Medicine. The Center also provides educational opportunities for the general public.

Our Mission

• To conduct innovative empirical bioethics research (in the core areas of genomics, end-of-life care, cultural diversity, neuroscience, the changing health care marketplace, and technology development)
• To provide leadership in bioethics education for students and faculty in medicine, the Humanities and Sciences, and the professional schools, at Stanford and nationally
• To apply ethical reasoning to moral issues in medicine, including basic science, translational biomedical research, patient care, and the development of medical technology
• To contribute to national and international policy discussions by building a community of professionals dedicated to formulating effective responses to contemporary ethical issues
• To advance and preserve a compassionate and humanistic perspective on the practice of medicine, in order to improve health care for adults and children

GCBE is seeking a Research Administrator 2 to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex.

Core Duties:

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.

• Develop, prepare, and finalize project budgets, and provide budget justification.

• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.

• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

• Develop and communicate reports supporting project status; create effective forecasting and decision aides.

• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.

• Understand, apply, and advise on university and government policies for projects.

• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.

• Participate in and contribute to process improvements. Lead other staff in group projects

• May participate as a mentor and provide cross-training as needed.

Minimum Education and Experience

Bachelor's degree and three years of job-related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Basic knowledge of governmental regulations.

• Ability to understand, interpret, and communicate policies and procedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

• Strong accounting skills; knowledge of accounting principles.

• Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II within first year in role.

• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

• Competency in project management.

• Extreme attention to detail.

• Ability to work well independently, but also to seek or offer assistance when needed.

• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

• Excellent time management and organizational skills.

Certificates and Licenses Required

Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.

Certified Accountant or Auditor or similar credential desired.

Core Duties:

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.

• Develop, prepare, and finalize project budgets, and provide budget justification.

• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.

• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

• Develop and communicate reports supporting project status; create effective forecasting and decision aides.

• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.

• Understand, apply, and advise on university and government policies for projects.

• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.

• Participate in and contribute to process improvements. Lead other staff in group projects

• May participate as a mentor and provide cross-training as needed.

Minimum Education and Experience

Bachelor's degree and three years of job-related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Basic knowledge of governmental regulations.

• Ability to understand, interpret, and communicate policies and procedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

• Strong accounting skills; knowledge of accounting principles.

• Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II within first year in role.

• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

• Competency in project management.

• Extreme attention to detail.

• Ability to work well independently, but also to seek or offer assistance when needed.

• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

• Excellent time management and organizational skills.

Certificates and Licenses Required

Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.

Certified Accountant or Auditor or similar credential desired.