Research Administrator II

blocks--linked-image#click keydown.enter->blocks--linked-image#click" data-controller="" data-open-newtab="false" id="page_block_cf27bf613013a16bb9b8b3479a6c3b0c" style="background-image: linear-gradient(rgba(0, 0, 0, 0.4),rgba(0, 0, 0, 0.4)), url(\'https://d25wby5c7p9100.cloudfront.net/public/uploads/076303c451afc01e7f29fc9722841e6f/images/files/7c25c887817236e9209a741f309eaf76/large/Cropped_Spartan_Statue.Jobs.jpg?1727807142\');background-position: 50% 50%" title="">

Research Administrator II

Facility For Rare Isotope Beams 10049299

Support Staff

Research Administrator II

• East Lansing, Michigan, United States
• Facility For Rare Isotope Beams 10049299
• Area of Interest: Administrative/Business/Professional
• Full Time/Part Time: 3/4 Time (65-89.9%)
• Group: Administrative Professionals- AP
• Union/Non-Union: Union

Show More Show Less

• Support Staff
• Opening on: Oct 7 2026
• Closing at: Nov 15 2026 - 23:55 EST
• 12
• Salary Commensurate with Experience
• Facility For Rare Isotope Beams
• 1171840

frame-loader#lazyLoad clinch:authenticated@document->frame-loader#reload" data-controller="frame-loader" data-src="/blocks/jobs/199c313134671370e4c48e0ddfeb7a2b/favourites?page_id=dd555d6f9c87051031e7414c316a9a8c" id="199c313134671370e4c48e0ddfeb7a2b_favourites" src="https://careers.msu.edu/blocks/jobs/199c313134671370e4c48e0ddfeb7a2b/favourites?page_id=dd555d6f9c87051031e7414c316a9a8c">

Add to favorites View favorites

Working/Functional Title

Research Administrator II

Position Summary

Michigan State University (MSU) operates the Facility for Rare Isotope Beams (FRIB) as a user facility for the U.S. Department of Energy Office of Science (DOE-SC), supporting the mission of the DOE-SC Office of Nuclear Physics. FRIB provides researchers with one of the most advanced tools of modern science to study rare isotopes, or short-lived nuclei not normally found on Earth. Hosting what is designed to be the most powerful heavy-ion accelerator, FRIB enables scientists to make discoveries about the properties of rare isotopes, nuclear astrophysics, fundamental interactions, and applications for society, including in medicine, homeland security, and industry. User facility operation is supported by the DOE-SC Office of Nuclear Physics as one of 28 DOE-SC user facilities. MSU's nuclear physics graduate program is a top-ranked program nationally, according to U.S. News & World Report.

This position affords an exciting opportunity to become part of the world-class FRIB Laboratory that enables unique discovery opportunities in nuclear science.

Purpose:

The Research Administrator II supports the administration, coordination, and operational execution of FRIB Theory Alliance programs and initiatives. This position administers complex programmatic activities, including fellowship and bridge programs, financial and project reporting, travel and event coordination, compliance monitoring, and departmental operations. The incumbent collects, analyzes, audits, and reports information to support program objectives, ensures effective stewardship of resources, and facilitates successful partnerships with internal and external stakeholders.

Major Duties/Responsibilities:

Program Administration and Coordination

• Coordinate and administer Theory Alliance fellowship programs, including recruitment, application processing, candidate documentation, appointment support, and related program activities.
• Support fellow performance review, renewal, reappointment, and program assessment activities.
• Coordinate faculty and staff bridge programs, including proposal management, review coordination, memorandum of understanding development, and ongoing program administration.
• Facilitate the establishment and administration of subrecipient agreements and associated documentation with partner institutions.
• Coordinate activities and meetings associated with the Theory Alliance Board and related advisory groups.
• Monitor program milestones and deliverables to ensure alignment with departmental and organizational objectives.
• Lead or support special projects and strategic initiatives as assigned.
• Maintain the FRIB Theory Alliance website. Add and remove information as necessary to keep the website up to date, including but not limited to job positions, programs, and committee changes.

Financial, Project, and Compliance Administration

• Collect, analyze, audit, and report financial, project, and operational data to support informed decision-making.
• Monitor budgets, expenditures, and commitments for departmental programs and initiatives.
• Review financial records and reports for accuracy, completeness, and compliance with university policies and procedures.
• Assist with the preparation, tracking, and submission of reports, project documentation, and required deliverables.
• Maintain program records and supporting documentation to ensure compliance with institutional and sponsor requirements.
• Identify opportunities for process improvement and assist in the development and implementation of department procedures and operational practices.

Travel, Event, and Meeting Coordination

• Coordinate domestic and international travel arrangements for Theory Alliance participants, scholars, and visitors.
• Provide administrative support to the EUSTIPEN program.
• Plan and administer workshops, conferences, meetings, seminars, and special events.
• Prepare logistical arrangements, meeting materials, communications, and event documentation.
• Review travel documentation and reimbursements for accuracy and policy compliance.
• Serve as a liaison between participants, university departments, vendors, and external organizations regarding event and travel activities.

Reporting and Administrative Support

• Prepare reports, spreadsheets, presentations, correspondence, and other administrative documentation.
• Compile and distribute information related to program activities, outcomes, and performance measures.
• Maintain departmental files, databases, records, and reporting systems.
• Respond to inquiries and provide administrative support to faculty, staff, fellows, students, and external partners.

Other Duties as Assigned

• Perform other duties consistent with the classification and scope of the position in support of departmental and organizational objectives.

Knowledge, Skills, and Abilities:

• Knowledge of research administration principles, practices, and processes.
• Knowledge of budget administration, financial tracking, and reporting practices.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Ability to prepare, analyze, and maintain detailed reports and records.
• Strong attention to detail and accuracy.
• Ability to manage multiple projects and competing priorities simultaneously.
• Ability to establish and maintain effective working relationships with diverse stakeholders.
• Knowledge of project coordination and program administration methodologies.
• Knowledge of university policies, procedures, and administrative systems.
• Knowledge of event and travel coordination practices.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to adapt to changing priorities and operational needs.
• Good customer relations/service skills
• Ability to deliver high-quality support in a timely manner

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business administration, Finance, or a research-related field; one to three years of related and progressively more responsible or expansive work experience in research administration including the area of pre- or post-award processes, or related field such as regulatory administration; or an equivalent combination of education and experience. This job requires completion of Essentials of Research Administration (MSU Certificate) or equivalent within one year of hire.

Desired Qualifications

• Basic knowledge of HTML

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Please provide a cover letter and a resume.

Work Hours

STANDARD 8-5

Website

frib.msu.edu

Bidding eligibility ends October 13, 2026, 11:55 PM

Apply Now

Not Quite What You\'re Looking For?

Sign Up For Job Alerts

call-to-action--form#submitFormStart turbo:submit-end->call-to-action--form#submitFormEnd" data-call-to-action--form-target="form" data-turbo="true" id="new_form_submission_1_1" method="post">

First Name (required) 588cd0ba

Last Name (required) 0e67efdd

Email (required) f5039efd

Job Alert 647a7775

Finalize your job alert by selecting criteria from the dropdowns below. You can select multiple options from each dropdown by returning to the combobox and re-entering the list of options. Submit at the end to create your job alert.

Departments Facility For Rare Isotope Beams 10049299

Facility For Rare Isotope Beams 10049299

Categories Area of Interest: Administrative/Business/ProfessionalFull Time/Part Time: 3/4 Time (65-89.9%)Group: Administrative Professionals- APUnion/Non-Union: Union

Area of Interest: Administrative/Business/Professional

Full Time/Part Time: 3/4 Time (65-89.9%)

Group: Administrative Professionals- AP

Union/Non-Union: Union

Employment Type Support Staff

Support Staff

Locations East Lansing, Michigan, United States

East Lansing, Michigan, United States

Unit Facility For Rare Isotope Beams

Facility For Rare Isotope Beams

By clicking Send, you acknowledge that you are willing to receive SMS messages from Michigan State relating to the status of your application or other recruitment related information to any mobile / cell phone number entered in the form above. You can easily opt-out of receiving SMS messages by replying STOP to any messages you receive.

Send Please wait... Done

Not You?

Thank you

Interested In Other Jobs At MSU?

Check out these other recently posted roles that might be right for you!

Professional Aide

East Lansing. In State Medicine 10022582

A research assistant is needed for a medical education project to annotate patient notes and help train AI algorithms. Experienced physicians on the team will train the research assistant on the annotation process.

Postdoctoral Scholar-Fixed Term

East Lansing Forestry 10002360

Seeking outstanding postdoctoral researcher for a project focused on quantitative wood anatomy, dendrochronology, and ecophysiology of jack pine and red pine in the Lake States.

Technical Aide

East Lansing Broadcasting Services 10047117

WKAR is seeking an on-call Traffic Coordinator to provide assistance to the Traffic Director using Myers ProTrack and Marketron Radio Traffic software.

Postdoctoral Scholar-Fixed Term

East Lansing Plant Biology Cns 10032114

The Tank Lab at Michigan State University seeks a fixed-term, postdoctoral scholar with strong bioinformatics skills to study plant systematics, phylogenomics, hybridization, and introgression in complex plant systems. The position offers collaborative project development, independent research, and opportunities to contribute to herbarium research and phylogenomic projects in other plant groups.

Assistant Instructor-Fixed Term

Bay Agricultural Technology Institute 10002042

Teach Foundations of Agribusiness Management

Clerical Aide

East Lansing. In State Veterinary Diagnostic Laboratory 10046059

The Michigan State University Veterinary Diagnostic Laboratory\'s Toxicology & Nutrition section in the College of Veterinary Medicine is seeking a On-Call clerical aide to provide support to technical and professional staff by preparing specimens for diagnostic analysis.

Already applied? Click here

Apply Now

call-to-action--form#submitFormStart turbo:submit-end->call-to-action--form#submitFormEnd" data-call-to-action--form-target="form" data-turbo="true" id="new_form_submission_2_0" method="post">

First Name (required) 57061333

Last Name (required) a384cf32

Email (required) f3884f14

Refer someone to this job

By clicking Send, you acknowledge that you are willing to receive SMS messages from Michigan State relating to the status of your application or other recruitment related information to any mobile / cell phone number entered in the form above. You can easily opt-out of receiving SMS messages by replying STOP to any messages you receive.

Apply Please wait... Done

Not You?

Thank you