Reservations and Call Center Coordinator

Mount Vernon
  • Mount Vernon, Virginia
    1 day ago

    Job Description

    Reservation and Call Center Coordinator
    Position Type: Full- Time
    Compensation: $18.00- $19.00hour
     
    About Mount Vernon

    Mount Vernon, the former home of George and Martha Washington, is owned and maintained by the Mount Vernon Ladies’ Association of the Union, the oldest national historic preservation organization in the United States.

    Founded in 1853 by Ann Pamela Cunningham, the Mount Vernon Ladies’ Association pioneered the preservation of a historic American site for future generations. Today, the Association works to preserve, restore, and manage the Mount Vernon estate to the highest standards while educating visitors and people around the world about the life and legacies of George Washington.
     
    Position Summary 
     
    The Education and Guest Services Division provides meaningful learning opportunities for Mount Vernon’s one million annual visitors and students in classrooms around the country. Through a diverse portfolio of interpretive experiences, engaging public programs, and online resources, we expand each learner’s understanding of, and appreciation for, our nation’s Founding Father and the world in which he lived. The Guest Services Department facilitates guest access to, and use of, the state. Guest Services manages ticketing operations, group reservations, the estate-wide Call Center, shuttle services, wharf operations, use of the Ford Orientation Center, the Donald W. Reynolds Museum and Education Center, and other guest amenities/services.
     
    Essential Duties
                                                                                                                  
    The Call Center functions as a cohesive team to book and process a high volume of domestic and international group visits to Mount Vernon for tour companies and vendors, school and youth groups, as well as visits for families and individuals. The team serves as the Call Center and the voice of Mount Vernon, providing personalized customer service and responding to a wide array of questions, managing requests, and providing solutions.
    • Book and process reservation requests for group and individual visits, VIP tours, virtual and distance learning offerings, public and private events and programs, group meals, and other unique offerings
    • Work seamlessly within the team to respond to and fulfill all requests quickly and consistently, sending correspondence, tracking and processing payments with accuracy and discretion, through the Tessitura software
    • Maximize group and individual experiences through accurate and engaging communications via phone, email, and other platforms, addressing concerns, securing tickets, suggesting itineraries, and selling various admission enhancements
    • Process Memberships and Donations, assisting with Member bookings and resolving any issues
    • Support and collaborate with stakeholders across the institution by managing program registrations, facilitating bookings, and managing internal guide resources
    • Maintain a thorough understanding of various Estate logistics, programs, pricing, and content to create the best experience for each guest and group and to clarify and improve website information
    • Perform other Guest Services duties when necessary, including, the opportunity to represent Mount Vernon at networking events
     
    Required Qualifications
    • Previous experience in processing group reservations, or a call center environment
    • Bachelor’s degree preferred, or relevant experience
    • Advanced proficiency in customer service and a professional demeanor is necessary
    • Strong communication skills, both written & verbal are required
    • Must be responsible, flexible, punctual, and able to work well under pressure
    • Ability to work creatively and effectively as a member of a team with multiple responsibilities is mandatory
    • Proficiency in Microsoft Office is required and experience with ticketing or booking systems is preferred
     
    Special Requirements
     
    Must be able to work a flexible schedule to include holidays, weekends, and nights as programs and Estate hours require. 
     
    Benefits
    • 403(b) Retirement plan with employer matching
    • Employee recognition at 5 years of service
    • Monthly employee events
    • Employee referral program
    • On-site Library
    • Discount on Public Event Tickets
    • Discount in the Mount Vernon Shops
    • Discount at the Mount Vernon Inn and Food Court Pavilion
    • Free Parking
    • Health, Vision, and Dental insurance
    • Short Term Disability, Long Term Disability, and Life Insurance
    • Paid leave for Sick Time, Vacation and Holidays
    • Flexible spending account for medical care
     
    Mount Vernon is dedicated to creating an inclusive environment for all employees. As an Equal Opportunity Employer, we are committed to building and retaining a team that represents a variety of skills, experiences, and perspectives.  All employment decisions are based on business needs, job requirements, performance, and qualifications without regard to race, religion or belief, national or ethnic origin, gender/sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital or domestic partnership status, veteran and military status, family or parental status, or any other status protected under federal, state, or local law. Mount Vernon will not tolerate discrimination or harassment based on any of these characteristics.

    Numbers & Facts

    LocationMount Vernon, Virginia

    Skills

    • Call Centersunmatched
    • Communication Skillsunmatched
    • Customer Support/Serviceunmatched
    • Dental Insuranceunmatched
    • Fundingunmatched
    • Hospitality and Tourismunmatched
    • Legalunmatched
    • Logisticsunmatched
    • Mail Processingunmatched
    • Microsoft Officeunmatched
    • Networking Eventsunmatched
    • Operations Managementunmatched
    • Organizational Skillsunmatched
    • Presentation/Verbal Skillsunmatched
    • Pricingunmatched
    • Problem Solving Skillsunmatched
    • Project/Program Managementunmatched
    • Resource Managementunmatched
    • Salesunmatched
    • Tessitura Softwareunmatched
    • Vision Planunmatched
    • Writing Skillsunmatched

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