Robotics Prog. Head Coach/Coordinator: 5-8th Grades

HERITAGE CHRISTIAN SCHOOL 

ROBOTICS PROGRAM HEAD COACH/COORDINATOR 

DEPARTMENT: Robotics Program

Department Code:32
Job Code: ACARC
GL Code:  01-50420-32

REPORTS TO: Robotics Program Director

POSITION OBJECTIVE: Major responsibility of the position is to supervise and coordinate all designated Robotics Program team matters. 

QUALIFYING CHARACTERISTICS: The employee must be a Christian with an authentic and a mature personal relationship with Jesus Christ, who agrees to the HCS Statement of Faith, Charter of Core Values and Employee Covenant in both their professional conduct and personal lifestyle. The employee is committed to incorporating these qualities and standards in carrying out the calling to Christian education. Establish positive relationships with all the varied members of the HCS community. Display an inherent passion for God, and students. Demonstrate respect for others, especially students. Exhibit professional discernment and good judgment; Offer a Godly example that honors school standards and expectations. Address concerns and offer suggestions in an appropriate and confidential manner. Must have the desire and abilities to work closely with administration, volunteers, parents and others in the community. Represents Christ and HCS professionally and positively to other schools and organizations. 

EDUCATIONAL AND EXPERIENCE REQUIREMENTS: A high school diploma is required, and a Bachelor’s degree in education or a related field is desired. Prior experience working with school aged students is desired. 

ESSENTIAL SKILLS AND ABILITIES: 

● Proficient management and mentoring skills; creative, flexible and adaptable, consistent and firm as is necessary

● Attention to detail

● Exceptional communication, organization, time management and interpersonal skills; professional and approachable 

● Strong work ethic including attention to detail and ability to prioritize tasks 

● Ability to work independently and collaboratively with students and staff 

● Dependable in attendance, punctuality, initiative and work completion 

Major Responsibilities: 

Assists in recruitment/outreach opportunities to attract new Robotics Program participants and coaches, assists with leading and attends student/parent meetings.

Assist in finding and training Robotics Program coaches.

Ensure all coordinators, coaches and volunteers have followed the HCS Volunteer application process. 

Train mentors and communicate the HCS protocols regarding student safety, oversee mentor conduct is followed, assure compliance with all competition rules and regulations with the highest possible level of programmatic integrity, promote a harassment-free environment, and maintain proper organization/storage of school-owned equipment/materials.

Document and report any/all behavioral concerns to the Robotics Director within 12 hours of the incident, including a plan for resolution; incorporate HCS’ Discipleship plan into mentor training and student programing.

Assist with internal and external communication regarding the Robotics program.

Submit to the Robotics Program Director a beginning of the year report including:

a. List of participants by team, including all Robotics Program Coaches, Coordinators and Robotics team members

b. Summary of budgetary needs

c. Practice schedule, including dates, times and locations

d. Verify each student’s eligibility to participate in activities with building principals

Submit to the Robotics Program Director a year-end report including:

a. List of participants

b. Summary of budgetary purchases

c. Team growth

c. Recommendations for improvements

Assist with registration, organization and overseeing competitions held on the HCS campus as well as off-site events and attend all on campus Robotics events for said team.

Organize, attend and oversee meetings, practices, scrimmages and competitions held on the HCS campus as well as off site tournaments.

Assist with scheduling student representatives to participate in the Robotics Program display at all Open House events and oversee the updating of the Open House Robotics display as needed.

The above description covers the most significant duties performed, but does not restrict the administration’s right to assign or reassign other reasonable duties, responsibilities, or expectations to this job at any time, with or without advance notice. The information contained in the job description is for compliance with the American with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned. 

PHYSICAL REQUIREMENTS: Must be able to meet the physical requirements of the position, which includes remaining stationary for extended periods of time; moving up to 25 pounds.; monitoring student behavior; communicating and exchanging information, positioning oneself to assist students. Majority of time spent on a computer. 

WORK ENVIRONMENT: Generally indoors; potential for change in temperature/humidity; potential for excessive noise; using computer/monitor screen; generally works around or with others. Some exposure to the elements may be experienced. 

EXEMPT STATUS:  None. Paid via a stipend.

FACULTY/ADMINISTRATOR CONTRACT STATUS: No

BENEFIT CATEGORY: Not benefits eligible 

WORK SCHEDULE: Seasonal. This position requires a flexible schedule, as determined through collaboration with the administration and robotics teams, including evenings and weekends throughout competitive meets. Hours will vary, but will include no less than 3-12 hours each week during the season, not including travel time. The schedule for the most part will follow the student academic calendar. The employee in this role may find that a few days prior to the start of school and following the close of school are necessary to complete the responsibilities of the position.  

Prepared by:  Brian Dougherty, Ed.D. and Amy Byrne

Date prepared: July, 2023

Date revised: October, 2025

Revised by:  Susan Stein