Safe Environment Coordinator
Department: Human Resources / Office of Safe Environment
Reports To: Safe Environment Manager
Location: Columbus, OH
Status: Full-Time, Exempt
Position Summary
The Safe Environment Coordinator supports the administration and implementation of the Diocese's Safe Environment Program. This position is responsible for coordinating training, maintaining compliance records, processing background screenings, assisting parishes and schools with Safe Environment requirements, and providing excellent customer service to clergy, employees, volunteers, and ministry leaders. The coordinator plays a key role in ensuring the Diocese maintains a safe and compliant environment for children, youth, and vulnerable adults.
Essential Duties and Responsibilities
Compliance Administration
- Maintain accurate and confidential Safe Environment records and databases.
- Track compliance requirements for employees, clergy, volunteers, and contractors.
- Monitor training completion and background screening status.
- Generate compliance reports and distribute notifications regarding upcoming or overdue requirements.
- Assist with diocesan, parish, and school compliance audits.
Training Coordination
- Coordinate Safe Environment training sessions and workshops.
- Register participants and maintain attendance records.
- Respond to questions regarding training requirements and program policies.
- Assist in the development and distribution of training materials and communications.
Background Screening Administration
- Process and monitor criminal background screening requests.
- Review screening reports and escalate concerns to the Safe Environment Manager.
- Maintain documentation related to screenings and compliance actions.
- Serve as a point of contact for individuals experiencing difficulties with the screening process.
Customer Service & Support
- Provide support to parish, school, and diocesan personnel regarding Safe Environment requirements.
- Respond to inquiries by phone, email, and in person.
- Assist new employees and volunteers with onboarding compliance requirements.
- Communicate policy updates and procedural changes to stakeholders.
Administrative Support
- Schedule meetings, training sessions, and compliance reviews.
- Prepare reports, correspondence, and documentation.
- Organize and maintain electronic and physical files.
- Assist with special projects and program initiatives as assigned.
Qualifications
Education
- Associate degree required; Bachelor's degree in Human Resources, Business Administration, Education, Criminal Justice, Public Administration, or a related field preferred.
Experience
- One to three years of administrative, compliance, human resources, education, or customer service experience.
- Experience maintaining confidential records and handling sensitive information.
- Experience within a Catholic parish, school, nonprofit, or diocesan environment preferred.
Knowledge, Skills, and Abilities
- Strong organizational and administrative skills.
- Excellent attention to detail and accuracy.
- Effective verbal and written communication skills.
- Ability to manage multiple priorities and deadlines.
- Strong customer service and relationship-building skills.
- Proficiency in Microsoft Office Suite and database systems.
- Ability to maintain confidentiality and exercise discretion.
Work Location & Attendance Expectations
This position is based at the Diocese of Columbus Chancery Office in Columbus, Ohio. Regular on-site attendance is required to support parish and school personnel, coordinate training, manage records, and collaborate with diocesan departments. Occasional travel within the Diocese may be required for training events and compliance support activities.
Physical Requirements
- Ability to sit and work at a computer for extended periods.
- Ability to occasionally lift up to 20 pounds.
- Ability to travel locally as needed.
Core Competencies
- Customer Service
- Attention to Detail
- Communication
- Organization and Planning
- Confidentiality
- Teamwork
- Mission Focus
Mission Statement
The Safe Environment Coordinator is expected to support and uphold the mission, values, and teachings of the Catholic Church while contributing to the Diocese's commitment to providing a safe environment for all children, young people, and vulnerable adults.