Executive Administrative Assistant Medline
Northfield, IL14 days ago
- $35.50–$51.50 Per Hour
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Skills
- Administrative Skillsunmatched
- Business Administrationunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Constructionunmatched
- Data Entryunmatched
- Data Managementunmatched
- Detail Orientedunmatched
- Documentationunmatched
- Environmental Healthunmatched
- First Aidunmatched
- High School Diplomaunmatched
- Leadershipunmatched
- Maintain Complianceunmatched
- Manufacturingunmatched
- Meeting Minutesunmatched
- Metricsunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- OSHAunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Regulationsunmatched
- Regulatory Complianceunmatched
- Reporting Dashboardsunmatched
- Safety Processunmatched
- Safety Trainingunmatched
- Safety/Work Safetyunmatched
- Scorecardingunmatched
- Team Playerunmatched
- Time Managementunmatched
- Worker's Compensationunmatched
- Writing Skillsunmatched
Description
The Safety Administrative Assistant provides crucial clerical, organizational, and administrative support to the Environmental Health and Safety (EHS) department. This role acts as a central hub for safety data entry, compliance documentation, and training coordination to maintain an accident-free work environment. The ideal candidate is highly organized, possesses strong attention to detail, and is passionate about promoting a workplace culture focused on safety.
Key Responsibilities:
- Documentation & Compliance: Maintain precise digital and physical records of safety inspections, incident reports, and OSHA compliance logs.
- Training Coordination: Schedule company-wide safety training sessions, track employee completion metrics, and distribute updated training materials.
- Incident Support: Assist with data entry and administrative filing for worker's compensation claims and accident investigations.
- Meeting & Calendar Management: Coordinate Safety Committee meetings, prepare agendas, take official minutes, and manage safety leadership calendars.
- Data & Reporting: Compile regional or site-specific safety data to update internal safety metric dashboards and executive scorecards.
- Supply Inventory: Monitor and order required personal protective equipment (PPE), safety signage, and first aid supplies.
- Communication Hub: Serve as a primary point of contact for internal staff inquiries regarding basic safety procedures and policies.
Required Qualifications & Skills:
- Education: High school diploma or GED required; Associate degree in business administration or a related field is preferred.
- Experience: Minimum of 1–2 years of experience in an administrative support role, ideally within an EHS, construction, manufacturing, or industrial setting.
- Software Proficiency: Strong proficiency in Microsoft Office Suite (especially Excel and Word) and familiarity with EHS or data entry management software.
- Regulatory Knowledge: Basic understanding of OSHA guidelines, workplace safety rules, or industry-specific compliance requirements is a strong plus.
- Communication: Excellent verbal and written communication skills to effectively collaborate across multiple departments.
- Organization: Exceptional ability to multitask, manage tight deadlines, and handle confidential employee health or incident information with discretion.
Numbers & Facts
| Location | Chicago, Illinois |
| Salary | $25–$28 |
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