Job Title: Sales Administration Coordinator
Duration: Six Months
Location: West Chester, PA 19380
Reports To: Business Unit Director, Animal Health
Position Summary:
Client Synthes Veterinary is looking for an organized, responsive, and solutions-oriented Sales Administration Coordinator to support the U.S. Veterinary business during its separation and stand-up from Client.
In this role, you will support three Sales Consultants and more than 700 US customers by coordinating sales administration, resolving operational issues, and helping establish consistent, efficient processes
Key Responsibilities:
Maintain accurate customer and account records.
Support pricing, quotes, contracts, and sales documentation.
Coordinate orders, shipping, logistics, and issue resolution.
Manage instrument, implant, and loaner requests, returns, and tracking.
Prepare reports, trackers, and status updates.
Collaborate with Sales, Customer Service, Supply Chain, Finance, & Contracts.
Document processes and identify opportunities for improvement.
Provide general administrative support as needed.
Qualifications:
Experience in sales administration, customer service, sales operations, order management, or a related field.
Strong organizational, communication, responsiveness, and follow-through skills.
Ability to manage multiple priorities and work independently.
Excellent attention to detail and problem-solving skills.
Proficiency with Microsoft Office and the ability to learn business systems.
Experience with Salesforce, SAP, Oracle, or similar systems preferred.
Experience in healthcare, medical device, veterinary, pharmaceutical, or another regulated industry preferred.
Success Measures:
Timely, dependable support for Sales Consultants and customers.
Accurate customer, pricing, contract, and order information.
Effective resolution and escalation of issues.
Improved visibility into orders, loaners, returns, and sales activities.
Reduced administrative burden and well-documented, repeatable processes.
Working Conditions:
This is a full-time, temporary/contingent assignment for approximately six months. The role will be primarily office-based or remote, with regular interaction across internal teams, customers, and external partners.
Numbers & Facts
Location
West Chester, PA
Skills
Administrative Skillsunmatched
Animal Careunmatched
Biotech and Pharmaceuticalunmatched
Business Developmentunmatched
Business Skillsunmatched
Business Solutionsunmatched
Communication Skillsunmatched
Customer Service Operationsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Develop and Maintain Customersunmatched
Documentationunmatched
Financeunmatched
Follow Throughunmatched
Healthcareunmatched
Implantsunmatched
Logisticsunmatched
Medical Equipmentunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Oracleunmatched
Order Managementunmatched
Organizational Skillsunmatched
Pricingunmatched
Problem Solving Skillsunmatched
Reporting Skillsunmatched
SAPunmatched
Salesunmatched
Sales Administrationunmatched
Sales Operationsunmatched
Sales Supportunmatched
Salesforce.comunmatched
Shipping/Receivingunmatched
Solution Salesunmatched
Supply Chainunmatched
Time Managementunmatched
Veterinary Medicineunmatched
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