Sales Coordinator
About the Opportunity
PlayCore is seeking a detail-oriented, adaptable, and highly organized Sales Coordinator to support sales representatives, customers, and bid operations across multiple product lines. This role combines quote development, bid coordination, product and vendor support, and customer collaboration to help ensure accurate proposals, responsive service, and efficient sales processes.
The Sales Coordinator works closely with sales representatives, customers, suppliers, and internal teams to clarify project requirements, gather product and pricing information, identify appropriate solutions, and keep opportunities moving forward. The ideal candidate is a proactive problem-solver with strong computer skills, excellent attention to detail, and the ability to manage competing priorities while building effective working relationships. Relevant experience is beneficial, but candidates with strong organizational, communication, and problem-solving skills and a willingness to learn are encouraged to apply.
Key Responsibilities
- Prepare, enter, and review sales quotes for accuracy and completeness, including product details, specifications, and pricing information.
- Support sales representatives and the bid team with quote development, bid preparation, proposal documentation, and timely submissions.
- Manage multiple active projects and opportunities by tracking tasks, priorities, statuses, and deadlines to ensure timely follow-through.
- Support customer inquiries and clarify project requirements in partnership with sales representatives, coordinating timely responses and resolving outstanding questions.
- Develop knowledge of multiple product lines and specifications to help sales representatives identify appropriate product options and solutions based on customer and project needs.
- Coordinate with suppliers and vendor representatives to obtain product specifications, pricing, availability, lead times, and other information needed to develop accurate quotes and complete bids.
- Communicate proactively and professionally with sales representatives, customers, suppliers, and internal teams to resolve discrepancies, share updates, and keep projects moving forward.
- Maintain accurate customer, opportunity, and quote information across CRM, quoting, and other business systems to support sales pipeline visibility, timely follow-ups, reporting, and data integrity.
- Identify opportunities to improve sales support processes by standardizing quote documentation, improving data accuracy, and streamlining recurring activities.
Required Qualifications
- Strong computer skills and the ability to learn new systems quickly.
- Excellent organizational skills, attention to detail, and the ability to prioritize tasks and manage competing deadlines.
- Strong written and verbal communication skills, with the ability to collaborate professionally with customers, sales representatives, suppliers, and internal teams.
- Strong problem-solving skills, including the ability to clarify requirements, research product information, resolve issues, and follow through on commitments.
- Professionalism, adaptability, and the ability to work effectively with a variety of personalities in a fast-paced environment.
Preferred Qualifications
- 3+ years’ experience in sales support, customer service, order processing, quoting, bid coordination, or administrative support.
- Experience coordinating with vendors or suppliers on product specifications, pricing, availability, or lead times.
- Experience supporting customer inquiries, preparing proposals, or coordinating projects in a construction, manufacturing, distribution, or related industry.
- Familiarity with CRM, quoting, and database systems, including maintaining customer records, tracking opportunities, and generating reports.
- Familiarity with QuickBase or similar quoting, database, or business systems.
- Experience managing multiple product lines, high-volume transactions, or project documentation.
Candidates with strong transferable skills and a demonstrated ability to learn are encouraged to apply.
What Success Looks Like
- Accurate quotes delivered within expected turnaround times.
- Complete bid documentation submitted by required deadlines.
- Effective management of multiple projects and competing priorities.
- Accurate records, proactive communication, and reliable follow-through.
- Continued growth in product knowledge and system proficiency.
- Responsive, professional support for customers and sales representatives, with timely resolution or escalation of outstanding questions.
- Effective coordination with suppliers and internal teams to obtain accurate information, identify appropriate product options, and minimize delays in the quoting and bidding process.
Why PlayCore? Come Build Something That Matters.
At PlayCore, we don't just build places where people play. We help create the moments, memories, and connections that bring communities together. From playgrounds where kids make their first friends to sports fields where teams learn what they're capable of, our work makes a real difference. And that's something to be proud of.
But what makes PlayCore special goes beyond what we build. It's the people, the opportunities, and the chance to be part of something bigger than yourself.
- Work with purpose. See the impact of what we do in the communities we serve every day.
- Grow your way. Build new skills, explore career development opportunities, and take on challenges that help you reach your potential.
- Connect and have fun. From corporate competitions and team celebrations to collaborating across our businesses, we believe great work and great relationships go hand in hand.
- Give back. Get involved through volunteer opportunities and community engagement that bring our values to life.
- Feel supported. Enjoy a comprehensive benefits package that includes medical, dental, and vision coverage; a 401(k) with employer match; wellness and mental health resources; and additional voluntary benefits.
- Be rewarded. Take advantage of competitive compensation and bonus opportunities for eligible roles, along with flexible work arrangements where the role allows.
Bring your talents. Find your people. Make an impact.
At PlayCore, you'll find opportunities to grow, people to learn from, and meaningful work that reaches far beyond the workplace. We'd love for you to be part of what we're building.