Sales Department Administrative Assistant

About Jordano's Inc.

Since 1915, Jordano’s Foodservice has grown to become the premier distributor of food, beverages, and culinary equipment in the Tri-Counties. Pacific Beverage Company has proudly distributed a high-quality portfolio of beer and non-alcoholic beverages on the Central Coast since 1946.

Our long-standing success in the foodservice and beverage industries reflects our commitment to building strong, lasting relationships with our customers, suppliers, employees, and community. We are guided by our core values of pride, respect, and integrity, and we strive to uphold these principles in everything we do.

Job Information

• Position: Sales Department Administrative Assistant
• Company: Jordano’s Foodservice
• Department: Selling
• Location: Santa Barbara, CA
• Employment Type: Full-Time
• FLSA Status: Non-Exempt
• Pay Range: $22.00-$25.00

Position Summary

Under the direction of the Director of Sales, this position is responsible for general administrative duties related to the company's three sales departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:

GENERAL SALES AND OFFICE SUPPORT

•       Supports the Director of Sales by providing administrative assistance for sales department-related tasks.

•       Create reports usin the company business intelligence tool as required.

•       Orders office supplies through Office Depot for internal and Account Executive use.

•       Maintains supplies for both the JFS kitchen and breakroom.

•       Performs additional duties as delegated, assigned, or required.

EQUIPMENT AND SUPPLY DEPARTMENT SUPPORT

•       Assists the Equipment Department with special orders, purchase orders, and price quotes.

•       Provides administrative support to the E&S team by coordinating equipment and project setup, purchase orders, and warehouse receiving processes. Ensures new equipment and project requests are accurately entered and tracked within company systems.

•       Supports the E&S team with creating new JFS numbers for equipment and projects.

•       Enter and maintain equipment and project information accurately in the company system.

•       Maintains accurate records and documentation related to equipment, projects, and orders.

BID DEPARTMENT AND BID ADMINISTRATOR SUPPORT

•       Assists with preparation of bids as requested by the Bid Administrator.

•       Performs research and prepares reports for the Bid Administrator and Director of Sales.

•       Prepares bid recaps for the Bid Administrator.

•       Assists with audits and resolving billback discrepancies.

•       Supports the Bid Department with GPO contract implementation and reporting needs.

• Prepares write-ups and maintains related filing

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

There are no supervisory responsibilities required of this job.  Rather, one can expect to receive general supervision where routine duties are performed with minimal supervision; standard practices or procedures allow the individual to proceed alone at routine work; occasional check of work while in progress; work is reviewed upon completion.

EDUCATION and/or EXPERIENCE

Associate degree or certificate from a college or technical school, relevant administrative or sales support experience, or an equivalent combination of education and experience. Must demonstrate the ability to quickly learn new systems, processes, and reporting tools while developing a strong understanding of the company’s operations and the foodservice industry. Requires the ability to analyze sales and operational data, identify key trends and insights, and summarize findings clearly for sales department leadership.

 COMPUTER SKILLS

Demonstrated proficiency with Word, Excel and Outlook. Ability to learn internal systems (AS400, reporting tools, etc)

LANGUAGE SKILLS

Ability to read and interpret documents written in English such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively to customers or employees of organization. 

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.  Ability to apply concepts of basic algebra.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What We Offer

Jordano’s offers a competitive and comprehensive benefits package designed to support the health, financial well-being, and work-life needs of our employees and their families.

Our benefits include medical, dental, and vision insurance, life insurance, long-term disability coverage, and flexible spending accounts for eligible medical and dependent care expenses.

We also offer a 401(k) retirement plan with a generous company match, supporting employees in building long-term financial security.

Growth & Development

We are committed to supporting employee growth and long-term career development. Jordano’s offers continued education, tuition reimbursement, and a collaborative work environment where employees can build new skills, expand their knowledge, and pursue advancement opportunities within the company.

Time Off

We recognize the importance of time both at work and outside of work. Jordano’s provides eligible employees with paid time off benefits, including paid holidays, vacation, sick leave, and other time-off programs designed to support work-life balance.

Start Your Career With Us

At Jordano’s, we strive to put the right products in the right place so our customers and suppliers can grow their business. Be part of a company that provides a safe and positive working environment, open communication, and opportunities for growth.

Equal Employment Opportunity

Jordano’s is an Equal Opportunity Employer. We are committed to providing a workplace free of discrimination and harassment. Employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law.