Sales Operations Administrator

Sales Operations Administrator- Established, Family-Owned Company – Paterson, NJ

This Jobot Job is hosted by: Melissa Thavenius
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Salary: $90,000 - $120,000 per year

A bit about us:

Our client is a well-established, family-owned company in the commercial building services industry with a strong reputation for quality, customer service, and long-standing client relationships. They are seeking a Sales Operations Administrator to support their sales organization and work closely with executive leadership to keep departmental operations running efficiently.

Why join us?

Established, reputable organization with a strong presence in the Northeast

Family-owned company with a collaborative work environment

High-visibility role working directly with senior leadership

Opportunity to improve processes and make a meaningful impact on daily operations

Competitive compensation and benefits

Job Details

Coordinate sales department schedules, meetings, client visits, proposal submissions, and deadlines.

Serve as a liaison between executive leadership and the Account Management team, ensuring timely communication and follow-through.

Assist with preparing sales proposals, budgets, presentations, and supporting documentation.

Maintain CRM records, track sales activity, and prepare reports for leadership.

Monitor outstanding action items, customer follow-ups, and sales recommendations to ensure deadlines are met.

Partner with Accounting on accounts receivable tracking, billing coordination, and financial reporting.

Support departmental budgets, forecasting, and performance reporting.

Maintain and update standard operating procedures, sales templates, and departmental resources.

Coordinate with Sales, Service, Marketing, and Project Management to support departmental priorities.

Qualifications

3–5+ years of administrative, sales support, sales operations, or related experience.

Strong organizational skills with the ability to manage multiple deadlines and competing priorities.

Proficiency in Microsoft Excel, Word, and PowerPoint.

Experience with CRM systems; BuildOps or similar platforms is a plus.

Experience preparing proposals, coordinating schedules, tracking budgets, and maintaining operational reports.

Strong written and verbal communication skills.

Comfortable working with executive leadership and following up with team members to ensure accountability.

Experience in construction, HVAC, mechanical services, facilities management, or related industries is a plus.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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