CONTRACT RESEARCH TECHNICIAN
This position will assist with carrying out the Agency's records digitization project, with specific focus on preparing files for shipment to the scanning contractor, scanned document organization, legacy permit input, scanning legacy documents, and uploading scanned records to Agency systems.
SPECIFIC RESPONSIBILITIES
- Organizing items within a file to prepare files to be sent to scanning contractor.
- Moving digital files between folders, comparing digital files to identify duplicates, naming/re-naming or consolidating digital files using approved document categories.
- Entering permit and verification documents and information into TRPA systems (Accela, Parcel Tracker)
- Scanning and uploading documents to Accela
- Redacting sensitive information from documents
- Naming scanned documents according to current scanning categories
- Quality control of scanned documents before uploading.
- Retrieving permit documents from partner agency websites
- Prepping and boxing files and managing an accurate Excel log of prepped files for pickup by scanning contractor.
- Scanning of other records and/or related documents as needed.
- Other Reporting and Accountability duties as assigned.
JOB REQUIREMENTS AND QUALIFICATIONS
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Basic Knowledge of office equipment/copier. Will train on scanner.
- Computer skills: Excel/Word/Adobe.
- Exceptional attention to detail in repetitive tasks.
- Strong organizational skills.
- Experience scanning documents, photos, blueprints, and drawings.
- Experience combining multiple Adobe pdf files to create a final document.
- Knowledge of numerical, alphabetical, and chronological filing systems.
- Knowledge of site plan drawings with the ability to understand site plan terminology (i.e. drawing page numbers/multiple sheets).
- Know when to ask for clarification when preparing files for scanning and when scanning issues arise to ensure accuracy of scanned documents.
- Ability to handle multiple tasks and prioritize assignments.
- Ability to handle multiple tasks throughout the day with minimal supervision.
- Ability to use step ladder with physical stamina and flexibility sufficient to lift heavy boxes (up to 40 pounds) on and off shelves.
Ability to pass Background, Drug Screen and if applicable Medical Screenings (i.e. Vision, Hearing, or Physical) if Required by Client.
Medical, dental, vision, ancillary coverage and 401k benefits are available.