Scheduler

Job Title: Scheduler

Job Description

The Scheduler develops, maintains, and analyzes detailed schedules for large construction projects or multiple smaller projects with complex sequencing requirements. This role collaborates closely with project teams to build schedules, monitor progress against the baseline, identify risks and impacts, and drive schedule-driven decisions that support successful project delivery. The Scheduler also supports continuous improvement in scheduling practices and helps project stakeholders understand and use scheduling tools and data effectively.

Responsibilities

• Develop a thorough understanding of the work breakdown structure (WBS) and apply it to large or multiple smaller construction projects with complex scheduling activities.
• Reference and follow the internal Scheduling Playbook to ensure adherence to established scheduling policies, practices, procedures, and activities.
• Build strong relationships with project stakeholders to communicate the overall project plan, support project performance, and promote the value of scheduling.
• Collaborate with project team members, including Engineers and Superintendents, to confirm the Contract Item List (CIL), establish Required On Job (ROJ) dates, and review the Procurement Schedule to track and assess subcontractor commitments.
• Develop project schedules based on Critical Path Method (CPM) logic using scheduling software to create accurate baseline schedules.
• Review and recommend decisions related to performance of work, including scheduling, delivery, logistics, and Trade staffing levels, to support timely project execution.
• Study schedule deliverables prior to publication or distribution and ask challenging questions about schedule content to enhance accuracy and reliability.
• Work with Preconstruction, Commissioning, Procurement, and Construction teams to prepare detailed, integrated project schedules.
• Engage with the Virtual Design & Construction (VDC) team to align and coordinate project schedules with project models.
• Define project schedule metrics and monitor critical path activities to support achievement of the forecasted project completion date.
• Contribute scheduling information and updates to maintain the project schedule dashboard and ensure stakeholders have current data.
• Create target comparison models and look-ahead schedules to provide progress updates, present findings, explain schedule risks, and develop recovery strategies to keep projects on track.
• Challenge the project team by comparing As-Built versus Planned progress using historical, current, and forecasted schedule data.
• Review Pull Plans and revise schedules accordingly, incorporating Last Planner System practices into the overall project schedule.
• Collaborate with the project team to identify events and changes that impact the schedule, support change order management, and develop time impact analyses.
• Conduct regular project site progress walks to capture accurate scheduling progress data from the field.
• Generate scheduling reports and summaries based on client requests or project needs, including monthly scheduling progress reports for Operations Review Meetings and other project review sessions.
• Provide support and guidance to project end-users, both individuals and groups, to help them develop proficiency in using scheduling software.
• Collaborate with Business Development and Marketing teams to develop and prepare proposal schedules and related materials for pursuits.
• Develop and update cost-loaded and/or resource-loaded schedules as requested to support project planning and performance tracking.
• Apply continuous improvement methodologies to daily tasks and activities to enhance scheduling operations and outcomes.
• Perform other related scheduling activities, duties, and responsibilities as assigned.

Essential Skills

• Bachelor's degree from an accredited program in Engineering, Construction Management, Building Construction, or a related field.
• 4 years of related experience in scheduling, construction, or a combination of education, training, and experience.
• Experience working on large construction projects with values greater than $50 million.
• Prior experience in construction roles such as Field Engineer, Assistant Superintendent, or similar positions.
• Proficient use of scheduling software applications, including Oracle Primavera P6.
• Knowledge of scheduling comparison tools such as Acumen Fuse and Change Inspector.
• Strong knowledge of building construction, materials, systems, market conditions, and Trade practices.
• Ability to interpret contract documents, drawings, specifications, and scopes of work to develop accurate project schedules.
• Knowledge of estimating principles to support project schedule development.
• Familiarity with earned value concepts and the use of construction resources to validate productivity and activity durations.
• Ability to manage competing demands, prioritize tasks, and meet deadlines in a dynamic project environment.
• Strong process and analytical skills to support sound decision-making.
• High level of organization and attention to detail, with the ability to quickly adopt continuous improvement methodologies.
• Professional interpersonal skills to build relationships with project team members and stakeholders and to understand how their activities impact the schedule.
• Strong written and verbal communication skills, with the ability to present scheduling information clearly to non-technical audiences.
• Proficiency with computers, data entry, Microsoft Office applications, and collaborative tools.
• Willingness and ability to travel on a limited basis as required by project needs.

Additional Skills & Qualifications

• Experience with construction scheduling specifically for complex facilities, including data centers.
• Background in project engineering, scheduling coordination, or related construction scheduling roles.
• Experience developing and managing CPM-based baseline schedules and look-ahead schedules.
• Experience creating and maintaining cost-loaded and resource-loaded schedules.
• Exposure to Virtual Design & Construction (VDC) workflows and integrating models with schedules.
• Experience participating in proposal development and preparing schedule-related materials for Business Development and Marketing teams.
• Demonstrated ability to support and train others in the use of scheduling software and tools.
• Comfort working within a structured scheduling framework and playbook while contributing ideas for continuous improvement.

Work Environment

This role operates primarily in a construction project environment, supporting large, complex projects such as data centers and other major facilities. The Scheduler works closely with field and office teams, including Preconstruction, Commissioning, Procurement, Construction, and VDC personnel. Work involves regular use of scheduling software such as Oracle Primavera P6, scheduling comparison tools like Acumen Fuse and Change Inspector, and productivity tools within the Microsoft Office suite and collaborative platforms. The position includes periodic site visits and progress walks to active construction sites to verify schedule status and collect field data, which may involve exposure to typical construction conditions such as noise, varying weather, and ongoing trade activities. Work hours generally align with standard business and project hours, with occasional flexibility required to meet project deadlines and support Operations Review Meetings or proposal efforts. The organization promotes a team-oriented culture, offers two weeks of paid time off and 12 paid holidays, and provides access to well-maintained worksites that support collaboration and professional growth

Job Type & Location

This is a Contract to Hire position based out of Indianapolis, IN.

Pay and Benefits

The pay range for this position is $70.00 - $80.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Indianapolis,IN.

Application Deadline

This position is anticipated to close on Jun 26, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.