Careerscape is recruiting on behalf of our client for a Scheduling Coordinator to join their administrative team. This is a great opportunity for an organized professional to coordinate appointments, maintain accurate calendars, and support efficient daily operations while building a career in administrative coordination.
Day to day, you will schedule appointments, update calendars, and communicate scheduling details to staff and clients. The role suits someone who enjoys coordinating multiple priorities, takes pride in accuracy, responds calmly to changes, and communicates proactively to keep everyone informed.
Responsibilities
- Schedule and confirm appointments, meetings, and service bookings
- Maintain accurate calendars and update scheduling systems
- Coordinate availability across staff members, clients, and departments
- Identify scheduling conflicts and arrange appropriate alternatives
- Communicate appointment details, reminders, and schedule changes promptly
- Respond to scheduling inquiries by phone, email, and internal messaging systems
- Track cancellations, rescheduling requests, and appointment attendance
- Maintain accurate contact information and scheduling records
- Prepare routine scheduling reports and communicate availability updates
- Follow confidentiality procedures when handling client and staff information
Requirements
- High school diploma or equivalent required
- Previous experience in scheduling, customer service, or administrative support preferred
- Strong organizational skills and attention to detail
- Proficiency with Microsoft Office, especially Outlook and Excel
- Comfort using calendar tools, scheduling software, and digital records systems
- Ability to coordinate multiple calendars and manage competing priorities
- Strong problem-solving skills and flexibility when schedules change
- Ability to work independently and follow established scheduling procedures
- Excellent written and verbal communication skills
Benefits
- Medical, dental, and vision insurance
- 401k retirement plan with company match
- Paid time off and paid holidays
- Paid training and onboarding
- Professional development and continuing education support
- Opportunities for career growth and advancement
- Employee assistance program
- Employer-paid life insurance
- Short-term and long-term disability coverage
- Wellness programs and resources
- Supportive and collaborative team environment
- Annual performance reviews with pay increase potential