Careerscape is recruiting on behalf of our client for an entry-level Scheduling Coordinator to join their growing team in a fully remote capacity. This is a great opportunity for an organized, detail-oriented professional who enjoys keeping operations running smoothly and wants to build a career in administrative operations with a company that values reliability and clear communication.
Day to day, you will spend your time juggling calendars, confirming appointments, and being the friendly point of contact who keeps everyone on the same page. The role suits someone who thrives on structure, enjoys problem-solving when last-minute changes pop up, and takes pride in making sure nothing falls through the cracks, even when working independently from a home office.
Responsibilities
Coordinate and maintain daily schedules for staff, clients, or service appointments
Answer incoming calls and emails to book, confirm, or reschedule appointments
Communicate schedule changes promptly to all relevant parties
Maintain accurate records in scheduling and calendar management software
Monitor multiple calendars to identify and resolve conflicts before they occur
Partner with team members and supervisors to balance workloads and coverage
Send appointment reminders and follow up on confirmations
Track cancellations, no-shows, and rescheduling trends for reporting
Assist with general administrative tasks as needed
Escalate scheduling issues or recurring conflicts to management
Requirements
High school diploma or equivalent required, associate degree preferred
Prior scheduling, customer service, or administrative experience is a plus but not required
Strong verbal and written communication skills
Comfortable working with scheduling software, Microsoft Office, and Google Workspace
Excellent organizational skills and attention to detail
Ability to manage multiple calendars and priorities in a fast-paced environment
Reliable internet connection and a quiet, dedicated home workspace
Ability to work independently with minimal supervision
Strong problem-solving skills when handling last-minute changes