Scheduling Coordinator

Careerscape is recruiting on behalf of our client for an entry-level Scheduling Coordinator to join their growing team in a fully remote capacity. This is a great opportunity for an organized, detail-oriented professional who enjoys keeping operations running smoothly and wants to build a career in administrative operations with a company that values reliability and clear communication.

Day to day, you will spend your time juggling calendars, confirming appointments, and being the friendly point of contact who keeps everyone on the same page. The role suits someone who thrives on structure, enjoys problem-solving when last-minute changes pop up, and takes pride in making sure nothing falls through the cracks, even when working independently from a home office.

Responsibilities

• Coordinate and maintain daily schedules for staff, clients, or service appointments
• Answer incoming calls and emails to book, confirm, or reschedule appointments
• Communicate schedule changes promptly to all relevant parties
• Maintain accurate records in scheduling and calendar management software
• Monitor multiple calendars to identify and resolve conflicts before they occur
• Partner with team members and supervisors to balance workloads and coverage
• Send appointment reminders and follow up on confirmations
• Track cancellations, no-shows, and rescheduling trends for reporting
• Assist with general administrative tasks as needed
• Escalate scheduling issues or recurring conflicts to management

Requirements

• High school diploma or equivalent required, associate degree preferred
• Prior scheduling, customer service, or administrative experience is a plus but not required
• Strong verbal and written communication skills
• Comfortable working with scheduling software, Microsoft Office, and Google Workspace
• Excellent organizational skills and attention to detail
• Ability to manage multiple calendars and priorities in a fast-paced environment
• Reliable internet connection and a quiet, dedicated home workspace
• Ability to work independently with minimal supervision
• Strong problem-solving skills when handling last-minute changes

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Fully remote work environment
• Home office equipment stipend
• Flexible scheduling options
• Paid training and onboarding
• Opportunities for career growth and advancement
• Employee assistance program
• Collaborative and supportive team culture