School Secretary

Gravette School District

Position Description

Position Title: School Secretary

Department: High School

Reports To: Principal

Evaluated By: Principal

SUMMARY: Serves as secretary to the principal and as facilitator for the school/public being served

in communicating information, problem solving, material acquisition, cash handling, and record

keeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned. (NOTE: duties

may vary according to building level and according to distribution of duties among multiple

secretaries.)

• Communicates regularly with various internal and external publics to develop and maintain a positive school/community relationship.
• Makes and receives telephone calls, takes messages, routes calls.
• Maintains school records and files for the building and principal.
• Distributes mail.
• Greets visitors.
• Responds to inquiries from students, teachers, parents, and community.
• Compiles and submits a variety of daily, weekly, monthly, or yearly reports, as assigned.
• Types, prepares, distributes, and files records, reports, correspondence, mailings, etc. related to building functions and principal needs.
• Orients substitute teachers and processes substitute attendance for payroll.
• Processes staff attendance for payroll.
• Takes/transcribes notes for correspondence.
• Provides appropriate first aid needs in the absence of the school nurse; administers medicationaccording to policy and regulations in the absence of the school nurse.
• Schedules use of building.
• Orders, processes, and maintains office supplies and equipment.
• Operates standard office equipment.
• Attends professional development training as scheduled.
• Assists with maintenance of student scheduling and master schedule.
• Assists with registration of students and data entry of student information.
• Processes requisitions and purchase orders.
• Maintains current bus information for new students.
• Enters student attendance records on a daily basis and processes parental notifications as assigned.

SUPERVISORY RESPONSIBILITIES:

None. May assist in directing the work of clerical aides or student office assistants.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to

perform each essential duty satisfactorily. The requirements listed below are representative of the

knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma; some college preferred.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions,

and procedure manuals. Ability to write routine reports and correspondence. Ability to speak

effectively before groups of people.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common

fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or

diagram form. Ability to deal with problems involving several concrete variables in standardized

situations.

OTHER SKILLS and ABILITIES:

Ability to pass a typing test at 55 words per minute. Ability to operate a personal computer and related

software. Ability to get along with other people. Patience in dealing with parents and students. Ability

to develop effective working relationships with students, staff and the school community. Ability to

communicate clearly and concisely, both orally and in writing. Ability to perform duties with

awareness of all district requirements and Board of Education policies. Ability to maintain

confidentiality.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must

be met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The

employee is occasionally required to stoop, kneel, crouch, or crawl. The employee occasionally lifts

and/or pushes up to 50 lbs. Specific vision abilities required by this job include close vision, distance

vision, and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of

those an employee encounters while performing the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

The noise level in the work environment may vary from quiet to noisy.

The information contained in this job description is for compliance with the Americans with Disabilities

(A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are

performed by the individual currently holding this position and additional duties may be assigned.