Secondary Office Secretary

Secondary Office Secretary JobID: 37583 Position Type: Secretarial /Clerical/SecretaryDate Posted: 10/28/2026Location: Sussex AcademyDate Available: December 2026 Closing Date: 11/13/2026District: Sussex Academy Additional Information: Show/HideSecondary Office Secretary - Sussex Academy Secondary Campus Date Posted: October 28, 2026Location: Sussex Academy Secondary School - Georgetown, Delaware Closing Date: November 13, 2026Date Available: December 2026 Position Title: Secondary Office SecretaryReports To: School AdministrationTerm of Employment: 10 Months/year Benefit Type: Benefit/Pension Eligible position, Eligible for Sussex Academy's employee benefits package in accordance with applicable policies and eligibility requirements.Salary: Commensurate with Sussex Academy Administrative Assistant I Salary Schedule - (Based on full-time verified similar experience). About Sussex Academy Sussex Academy is a public Kâ12 charter school in Sussex County, Delaware, serving approximately 1,200 students across elementary and secondary campuses. Our mission is to create a supportive school environment with accelerated learning opportunities that prepare students to Explore, Experience, and Excel. Position Overview: The Secondary Office Secretary provides clerical and administrative support to ensure the efficient daily operations of the Sussex Academy Secondary Campus. This position serves as a primary point of contact for students, families, staff, and visitors, creating a welcoming, professional, and supportive school environment.The position is responsible for supporting front office operations, maintaining accurate student attendance records, coordinating student arrival and dismissal procedures, and assisting with the implementation of school safety and security protocols. This role requires strong organizational and communication skills, attention to detail, and the ability to manage confidential information with professionalism and discretion.Preferred QualificationsHigh school diploma required; Associate's degree or additional administrative training preferred.Previous clerical or administrative experience, preferably in a Kâ12 school setting.Strong interpersonal and communication skills, with the ability to interact professionally and positively with students, families, staff, and visitors.Proficiency in Microsoft Office and Google Workspace.Experience with Infinite Campus or similar student information systems preferred.Strong organizational skills with the ability to manage multiple responsibilities in a fast-paced school environment.Demonstrated ability to maintain accurate records, follow established procedures, and protect confidential student information.Ability to work collaboratively with school leadership, staff, and families to support daily school operations.Bilingual proficiency in English and Spanish preferred, with the ability to communicate effectively with students, families, and staff.ResponsibilitiesFront Office Operations & CommunicationServe as a primary point of contact for the Secondary Campus, greeting and assisting students, families, staff, and visitors in a welcoming and professional manner.Answer and direct incoming telephone calls, emails, and other communications to appropriate school personnel.Provide general clerical and administrative support, including preparing correspondence, organizing documents, maintaining records, and assisting with daily office operations.Assist students and families with routine questions, requests, and school procedures.Support effective communication between the front office, school leadership, teachers, and families.Student Attendance & Arrival/Dismissal ProceduresMaintain accurate daily student attendance records within Infinite Campus and other applicable school systems.Process student absences, tardiness, early dismissals, and attendance-related documentation in accordance with school policies and procedures.Communicate with families and school personnel regarding attendance concerns, missing documentation, and student attendance records.Coordinate student check-in and check-out procedures, including verification of parent/guardian identification and authorization for student release.Support school leadership in maintaining consistent attendance procedures and accurate student records.School Safety & SecuritySupport the implementation of established school safety and security procedures at the Secondary Campus.Monitor visitor entry procedures, including verification of identification, visitor check-in, and the issuance of visitor credentials.Maintain accurate visitor records and ensure compliance with established building access procedures.Assist with communication and documentation during school safety drills, emergencies, and other situations requiring coordinated responses.Communicate safety concerns or unusual circumstances promptly to appropriate school personnel.Collaborate with school leadership and designated safety personnel to maintain a safe, secure, and welcoming school environment.Administrative & Operational SupportMaintain organized and accurate student and school records while ensuring compliance with confidentiality requirements, including FERPA.Assist school leadership and staff with scheduling, document preparation, data entry, and other clerical responsibilities.Support the coordination of school events, activities, and daily operational needs as requested.Assist with maintaining front office supplies, forms, and resources necessary for efficient operations.Collaborate with administrative and student services personnel to support the daily needs of students, families, and staff.Perform other duties as assigned by school administration.Physical & Work EnvironmentWorks in a standard school office environment.Requires frequent interaction with students, staff, families, and visitors.May require occasional standing, walking, lifting, and movement throughout the school building.The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills of a person in this position. SUSSEX ACADEMY CHARTER SCHOOLHuman Resources Office21150 Airport RoadGeorgetown, DE 19947PH: 302-856-3636Application Process:All qualified and interested persons are invited to complete the online application. Only completed application packets will be considered. The following items must be included: Letter of interest Resume Two separate letters/emails of recommendation Transcripts as applicableDisclaimer: Sussex Academy reserves the right to extend or shorten the application and/or interview period and to modify job requirements.Employment is conditional upon receipt of an acceptable criminal background report and a child abuse registry check showing you are not on the registry at any level.Sussex Academy is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, citizenship, age, disability, veteran status, genetic information, sexual orientation, marital status, gender identify, or any other categories protected by federal state, or local law. Inquiries regarding compliance with the above may be directed to the Title IX/Section 504 Coordinator.