Secretary - Circuit Courts

Department: Fourteenth Division

Position Control Number: 0430-005

FLSA Status: Personal Staff not subject to FLSA

Safety Sensitive Designation: This position is not designated as safety-sensitive.

Random Drug/Alcohol Test: No

Opening Date: September 30, 2026

Closing Date: October 14, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management's right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: To provide secretarial and administrative support to the staff of the Pulaski County Circuit Court.

Attention: certain duties are particular to case type and court and may not be performed by all employees. For example, relieving the Receptionist and escorting juveniles and parents.

ESSENTIAL JOB FUNCTIONS:

• Answers the departmental telephone to provide information and assistance to callers.
• Performs receptionist duties in the greeting and screening of visitors.
• Relieves the Receptionist as needed.
• Prepares accounts payable vouchers for bills or items purchased for the department.
• Drafts correspondence, memoranda, and various forms for the Judge and staff.
• Prints letters on letterhead as requested by Judge and prepare envelopes for mailing.
• Enters orders signed by the Judge.
• Opens and distributes mail.
• Checks mailbox in clerk's office and distributes daily.
• Makes travel arrangements and registers the Judge and court staff for seminars as required.
• Prepares payroll time sheets for court employees.
• Establishes and maintains confidential files of court employees' leave information.
• Serves as backup to the Trial Court Assistant if absent by assisting the Judge during court.
• Requests information from schools regarding juvenile performance and attendance.
• Escorts Juveniles to Intake for verification of personal information.
• Escorts parents to counsel with Intake Officer.
• Assists Bailiff with providing jury biographical information to attorneys.
• Scans in jurors during jury orientation and on the day of trial.
• Validates parking tickets of jurors.
• Assists Law Clerk and Trial Court Assistant with reports upon request.
• Processes citizen's complaints; checks prior convictions and police reports.
• Maintains office records and inventory of supplies.
• Prepares necessary documents to ensure inmates are transported to and from the court.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Performs other related duties as required.

PERSONNEL SUPERVISED: None

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Considerable knowledge of legal terminology, the court system, legal procedures, and practices.
• Considerable knowledge of the preparation and maintenance of legal documents and case files.
• Considerable knowledge of office practices, procedures, equipment, and terminology.
• Some knowledge of basic mathematics.
• Ability to maintain detailed accurate record-keeping systems.
• Ability to communicate effectively in writing.
• Ability to handle confidential materials in a reliable manner.
• Ability to prepare numerical reports.
• Ability to attend work regularly and reliably.
• Skill in the operation of and data entry into a computer.
• Skill in the use of a computer and applicable software including EXCEL, Word, Contexte, etc.

PHYSICAL REQUIREMENTS:

• Ability to communicate orally in person and by telephone.
• Digital dexterity is needed for keyboard operation.
• Visual acuity is necessary for use of a computer screen.

EDUCATION AND EXPERIENCE:

Completion of high school or GED equivalency; considerable clerical work experience with record keeping in a legal, court system, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

Employment is contingent upon the successful completion of a criminal background.

Regular and reliable attendance is an essential function of this position.

Prefer proficiency with the Spanish Language.

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ACCESSIBILITY NOTICE: If you are an individual with disabilities who needs accommodation or you are having difficulty using or website to apply for employment, please contact humanresources@pulaskicounty.net or call (501) 340-6110.

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