SHORE UP! Inc. is seeking a Secretary for the Early Head Start/Head Start program to assist supervisors with handling clerical duties such as data entry, Answering phone calls, record-keeping, scheduling and office support :
The Ideal candidate will:
Ability to organize work flow of busy office.
Ability to handle detailed work.
Ability to effectively communicate orally and in writing.
Ability to coordinate and associate with other related agencies and individuals.
Ability to work with clients from varying backgrounds, education and economic levels.
Maintain confidential files of office to which assigned.
Maintain a calendar of appointments and obligations for one or more staff members as assigned.
Greeting and screening callers who contact the assigned office either in person or by telephone.
Assisting in the preparation of proposals and budgets.
Assisting the Supervisors in matters of schedule change, daily staff absence reports, personnel situation, maintenance and transportation.
Schedule interviews/appointments, prepare appointment schedule for both supervisors.
Attend and participate in staff meetings and training sessions.
Perform data entry on applications taken.
Generate lists and reports weekly/monthly or as directed by Supervisors.
Perform other duties assigned.
Qualifications
The ideal candidate has a high school diploma or GED
A graduate of one (1) year secretarial course plus two (2) years full-time related work experience.
Must have one (1) year of computer experience/data entry, this includes prior administrative support performing the aforementioned functions.