Secretary - Elementary

Butler Elementary - Secretary - Elementary

Secretary - Elementary

Butler Elementary

Support/Hourly - Position - Secretary - Campus

Job Number 0000765578

Start Date

Open Date 10/13/2026

Closing Date 12/31/2026

Primary Purpose:

• To provide secretarial services for the principal and to facilitate the efficient operations of the school office.

Qualifications:

• High school diploma or equivalent from an accredited institution (required)

Special Knowledge/Skills:

• Good Clerical Skills
• Good Telephone & Interpersonal Communication Skills
• Computer knowledge/experience
• Working knowledge of bookkeeping
• Working knowledge of TEAMS

Minimum Experience:

• Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses.

Major Responsibilities:

• Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar.

• Accepts phone calls for principal and assistant principals.

• Types correspondence, memos, handbooks, reports, agendas, etc.

• Administers the school's activity fund.

• Sets up books according to AISD guidelines.

• Receives receipts and deposits all monies.

• Balances books monthly and submits reports.

• Writes and co-signs checks for activity fund expenditures.

• Maintains school budget.

• Enters on computer after principal and central office approval.

• Places orders, types purchase orders, enters receiving reports.

• Tracks spending.

• Keeps inventory of office supplies.

• Maintains office files.

• Attends in-service meetings as requested by the principal and other school district administration.

• Maintains Board Policy Manual.

• Maintains attendance records for professional staff.

• Prepares faculty and staff absentee forms.

• Prepares substitute forms.

• Submits monthly reports to AISD Payroll Department for 1 and 2 above.

• Types time cards for hourly employees and submits them to payroll.

• Assists in securing substitutes in an emergency.

Shared responsibilities and Duties

• Assists as receptionist.
• Assists with mail.
• Assists in clinic as needed.

Performs other duties as assigned.

Duty Days 212

Pay Grade Admin Support 4