SECRETARY II (SR-14) [2 vacancies]

SECRETARY II (SR-14) [2 vacancies]

Salary

$4,054.00 Monthly

Location

Oahu, HI

Job Type

Full-Time Permanent

Job Number

053267

Department

Various Departments

Opening Date

09/06/2026

Closing Date

9/12/2026 11:59 PM Hawaii

• Description
• Benefits
• Questions

Position Information

Apply your secretarial skills to make an impact today!

The Department of Parks and Recreation, Park Maintenance and Recreation Services Division, is hiring a Secretary II in central Oahu to provide secretarial and administrative assistance to the District Manager.

What Youll Do

• Log, view and screen all incoming correspondence, reports, and other materials and determine appropriate routing.
• Organize matters to be presented to the division head by searching files and attaching all pertinent material and data.
• Keep up-to-date records of all recreation and maintenance personnel assigned to the districts as well as assignment changes, work schedules, and time and attendance.
• Take notes at meetings and conferences; draft and type routine correspondence independently; compose letters, memos and announcements from general, oral and written instructions.
• Prepare the districts purchase orders for supplies and services; assist in the preparation of the districts operating budget.

The Department of Planning and Permitting, Administration Division, is hiring a full-time temporary Secretary II in Honolulu to provide secretarial and administrative assistance to the Honolulu Land Information System Administrator.

What Youll Do

• Organize and coordinate matters that require the attention of the Administrator such as searching files and assembling background materials and information for the executives action or decisions and preparing, summarizing, and briefing materials requested by the Administrator.
• Use office management and other related software to perform support duties such as word processing and spreadsheet tasks to produce documents, statistical reports, graphics, and other information.
• Organize and perform routine updates to budget and fiscal records.
• Perform public relations for the branch by receiving telephone calls and answering general questions, helping to resolve complaints or requests for services, and greeting visitors and directing them to proper persons or offices.
• Arrange and attend meetings and conferences.
• Maintain both a hard copy and electronic central filing system.
• Prepare routine correspondence as required by the Administrator such as letters, memos, reports, and other material.

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the "Benefits" tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

Apply today to make a difference in your community!

Additional Job Information

HIRING PROCESS:

• Applications must be submitted online by September 12, 2026, 11:59 p.m. Hawaii Standard Time (HST) to be accepted.

• Interviews for the current vacancy with DPP will be held on October 1, 2026. A conditional job offer will be made after all interviews have concluded.

• Additional interviews for future vacancies may be scheduled by the individual hiring departments as vacancies occur.

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• use a valid e-mail account;
• verify your e-mail address is entered correctly on your GovernmentJobs account;
• are subscribed to e-mail notices;
• check your spam folders; and
• add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Equivalent to graduation from high school. Responsible work experience that demonstrated the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:

Three years of secretarial, stenographic or substantive clerical experience.

Substitution:

(1) An associate's degree from a regionally accredited college or university or equivalent may substitute for up to one (1) year of secretarial, stenographic, or substantive clerical experience.

(2) A bachelor's degree from a regionally accredited college or university or equivalent may substitute for up to two (2) years of secretarial, stenographic, or substantive clerical experience.

Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

Core Competencies Needed:

• Proficiency in modern office practices and procedures, including the ability to manage complex filing systems and operate standard office equipment to maintain workflow efficiency.
• Proficiency in the use of computers and word processing software to input data accurately and create professional documents.
• Ability to analyze, summarize, and brief complex materials.
• Ability to learn, understand, and interpret laws, ordinances, rules and regulations.
• Excellent command of English grammar, spelling, and word usage, with the ability to provide and follow complex oral and written instructions.
• Proven ability to deal tactfully and effectively with employees and the public and maintaining a professional demeanor in all situations.

Examination Process

If you qualify for the position, your name will be eligible for consideration for the current vacancy/vacancies and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.

What are the benefits of being a City Employee?

• • Vacation: Employees may earn up to 21 days per year.
• • Sick Leave: Employees may earn up to 21 days per year.
• • Holidays: 13 days a year; 14 days during election years.
• • Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
• • Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
• • Group Life Insurance: No cost for eligible employees.
• • Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
• • Retirement Plan: The Employees Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
• • Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
• • Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
• • Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
• • Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
• • Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

To view additional information, please visit our Benefits of City Employment page.

• All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

01

APPLICATION GUIDELINES & PROCEDURES: When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score.

Please do not submit resumes in place of completing any of these sections.

List each work experience separately, do not combine jobs. For example, if youve held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD).

In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements:

• Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.

• Concurrent or overlapping experiences and/or education will NOT be double credited.

• Professional experience refers to work that generally involves independent critical thinking, solving complex, non-routine problems, preparing reports, and interpreting and applying technical information.

• Most work experience as an intern will NOT be creditable as equivalent to professional experience.

• Calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Hours worked in excess of 40 hours/week will not be extra credited.

• Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.

• Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, NOT one and a half years.

• All requirements for the position must be met at the time of application or by the closing date of the recruitment.

Possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Any information you submit is subject to verification. Supporting documents must be either electronically attached to your application or submitted to our office at: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Documents should be identified by job title and recruitment number.

If you previously submitted education documents (e.g., transcripts, diploma, etc.) to our office, for most cases you are not required to resubmit them. Supporting documents with an expiration period (e.g., drivers license, Department of Transportation medical certificate, etc.) will need to be submitted with each application to verify possession of a current license or certificate at the time specified on the job posting.

• I certify that I have read and understand the above statements.

02

The Secretary II (SR-14) position requires applicants to have three (3) years of secretarial, stenographic or substantive clerical experience.

Indicate which position(s) from the Work Experience section of your application where you had such experience, provide specific examples of your duties and responsibilities in this area, and indicate the percentage of time you spent performing this type of work.

If you do not have this type of experience, answer with "None."

03

EXPERIENCE REQUIREMENT SUBSTITUTION:

• An associate's degree from a regionally accredited college or university or equivalent may substitute for up to one (1) year of secretarial, stenographic, or substantive clerical experience.

• A bachelor's degree from a regionally accredited college or university or equivalent may substitute for up to two (2) years of secretarial, stenographic, or substantive clerical experience.

Education Verification: Education information must be listed clearly on your application. If available, please attach a legible electronic copy of your diploma, official transcripts, and/or applicable foreign credential evaluation to your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to move forward for further consideration.

If you are using education to substitute for some of the experience requirement, please provide the following:

• The name of the college/university you attended,

• The location of the college/university,

• The specific degree and major area of study you completed.

Example: University of Hawaii at Manoa, Bachelor of Science in Sociology

04

Describe your specific duties and responsibilities in preparing, composing, and completing correspondence, memoranda, reports, and other written materials.

Indicate which position(s) from the Work Experience section of your application where you had such experience, provide specific examples of your duties and responsibilities in this area, and indicate the percentage of time you spent performing this type of work.

If you do not have this type of experience, answer with "None."

05

Describe your work experience in performing final review of correspondence and written materials prepared by others to ensure that outgoing materials are prepared neatly, accurately, and in conformance with established requirements for form and substance, including correct spelling, proper word usage, and grammar.

Indicate which position(s) from the Work Experience section of your application where you had such experience, provide specific examples of your duties and responsibilities in this area, and indicate the percentage of time you spent performing this type of work.

If you do not have this type of experience, answer with "None."

06

Describe your specific duties and responsibilities in budget preparation, tracking expenditures, purchasing, and other fiscal matters.

Indicate which position(s) from the Work Experience section of your application where you had such experience, provide specific examples of your duties and responsibilities in this area, and indicate the percentage of time you spent performing this type of work.

If you do not have this type of experience, answer with "None."

07

Describe your COMPUTER EXPERIENCE, including word processing, spreadsheet or similar programs.

Indicate which position(s) listed in the Work Experience section of your application where you had such experience. Include in your explanation your level of proficiency (e.g., expert, proficient, beginner) for each program and how often you utilized each program.

Required Question

Employer City and County of Honolulu

Address 650 South King Street, 10th Floor

Honolulu, Hawaii, 96813

Phone (808) 768-8536

Website https://www.honolulu.gov/dhr/