SECRETARY IV/HUMAN RESOURCE/RECEPTIONIST

ADOPTED: 3 -5-85 AMENDED: 11-6-91, 3-2-93, 5-2-01,3-23-05, 11-2-07, 10-5-16, 10-23-17, 9-25-19 SOCORRO INDEPENDENT SCHOOL DISTRICT Department of Human ResourcesJOB DESCRIPTION Job Title: Secretary IV/Human Resource/Receptionist Salary Block : 304 Reports To : Director of Human Resources Terms of Empl oyment : 226 Days Exemption Status : Non -Exempt Primary Purpose: The primary purpose of this pos ition is to provide secretarial support and serve as the receptionist for the human resources department. Qualifications : Education/Certification: High school diploma /equivalent or higher Special Knowledge/Skills: Must possess basic clerical skillsMust possess basic computer skills to include Word and ExcelDemonstrate ability to effectively communicate with district employees and general public in bothEnglish and SpanishExperience: 2 years' experience as a receptionist (preferred)Major Responsibilities and Duties: 1.Greets all visitors courteously, determines their need, checks appointments and directs or escorts themto proper person.2.Operates multi -positioned telephone switchboard to relay incoming, outgoing, and interoffice calls.3.Answ ers general questions of callers according to school policy; takes messages for staff members.4.Maintains an alphabetical file of staff members' names, room locations, and telephone extensions toexpedite relaying off calls.5.Places and receives telephone ca lls6.Maintains an attractive and comfortable reception area.7.Reports immediately on any suspicious activity or unusual behavior on the part of visitors.8.Maintains a professional level of confidentiality regarding personnel matters.9.Creates and maintains dat abases, spreadsheets and logs.10. Sorts and di stributes U.S and district mail11. Posts all job postings and maintains record of current and past job postings.12. Answers questions of applicants concerning application process and/or job postings.13. Verifies applicant' s information in the online application software to ensure application is complete.14. Scans applicant's required documentation into applicant 's electronic file.15. Assist applicants with online application process over the phone and in person.16. Upholds and adher es to safety rules and policies of the SISD safety program.17. Supports the goals and objectives of the school district and follows all district policies. Secretary IV/Human Resou rce/Receptionist ADOPTED: 3 -5-85 AMENDED: 11-6-91, 3-2-93, 5-2-01, 3-23-05, 11-2-07, 10-5-16, 10-23-17 , 9-25-19 18. Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to districtoperations.19. Performs any other duties as assigned by the appropriate supervisor.20. Provides optimal customer service to all students, employees, parents, community, members and anyother stakeholders of the district.Mental Demands/Physical Demands/Environm ental Factors: Mental Demands: Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written ); maintain emotional control under stress . Physical Demands/Environmental Factors: Prolonged use of computer. Works with frequent interruptions. This job description describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Evaluation : Perf ormance of this job will be evaluated in accordance with the provisions of board policy. __ Employee Name (please print) Signature Date Socorr o Independe nt School Distric t does not discriminate on the basis of race, color, religion, gender, sex, national origin, age, disability, military status, genetic information, or any other basis prohibited by law in its employment practices or in providing education services, activities, and programs, including career and technical education (vocational programs). For additional information regarding Socorro Independent School District's policy of nondiscrimination contact the Chief of Human Resources : (915) 937-0201, 12440 Rojas Dr., El Paso, TX 79928.