Secretary To

Job Title: Secretary To

Department: As assigned

Reports To: Director of Buildings and Grounds

Salary Guide: WWPSA; Twelve month contract.

Summary: To support the director by performing all secretarial and clerical duties necessary for the smooth and efficient operation of the office.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High School Diploma or above.
• Two years' related experience and/or training; or equivalent combination of education and experience.
• Knowledge and ability to use technology and related software.
• Ability to operate commonly used office machines and technology.
• Demonstrated proficiency in typing/keyboarding.
• Good interpersonal skills.
• Ability to manage telephone calls in a courteous and effective manner.
• Ability to greet the public and staff with a professional demeanor.
• Required criminal history check and proof of U.S. citizenship or resident alien status.
• The qualifications shown above indicate minimum qualifications.

Essential Duties and Responsibilities:

• Receive and route incoming calls and correspondence.
• Provide customer service support to the school community, as needed.
• Perform usual office routines, such as photocopying, general typing, filing, etc.
• Assist in the greeting, properly signing-in, obtaining visitor's passes, and directs visitors to the school, as requested.
• Prepare correspondence, notices, and reports for the principal or director.
• Maintain a well-organized up-to-date filing system.
• Operate all business machines and technology necessary to complete reports and work required in the operation of the office.
• Arrange meetings, prepare meeting agendas and handles follow-up activities as necessary.
• Maintain confidentiality as required and appropriate.
• Perform statistical assignments.
• Prepare items for the personnel agenda.
• Record attendance for staff.
• Maintain student records.
• Monitor building use.
• Oversee the daily substitutes, as needed.
• Perform other tasks related to the efficient operation of the office as assigned.
• Assist supervisor in developing department budgets.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memorandums. Ability to effectively present information in one-on-one and group situations to customers, clients, and other employees of the organization.

Computer Skills: Intermediate knowledge of technology.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Evaluation:

Performance of this job will be evaluated annually in accordance with state law and provisions of the board's policy on evaluation of noncertified staff.

Benefits Eligibility Limited to Single Only Coverage for 1st five years of employment.