SECRETARY VI

JOB TITLE: SECRETARY VI GROUP: Teamsters III - Office Support LEVEL: 17 FLSA STATUS: Nonexempt WORKDAYS PER FISCAL YEAR: 220 or 247 HOLIDAYS: 13 or 14 SUMMARY: This position provides skilled and complex secretarial support services for non-school site functional operating unit and its staff. They are representing the functional unit in which they are assigned and for which they provide administrative support. The employee holding this position is expected to have detailed knowledge of the function and can speak for it administratively. CONTEXT AND WHO WE ARE: Highline Public Schools serves students and families in the communities of Burien, Des Moines, Normandy Park, SeaTac and White Center in Washington state.

OUR PROMISE: Every student in Highline Public Schools is known by name, strength and need, and graduates prepared for the future they choose.

In 2013, families, students, staff and community members across Highline came together to develop a strategic plan that reflects our goals and dreams for students. Our strategic plan is our equity plan and is guided by Our Promise. In 2023, the strategic plan was updated to guide our work, identifying four bold goals:

• Culture of Belonging: A culture where all are welcome, valued, and safe.
• Innovative Learning: Academic experiences that engage, empower, and challenge every student.
• Bilingual & Biliterate: Multicultural skills that enable students to live, work, and communicate across cultures.
• Future Ready: Students explore possibilities and develop mindsets that prepare them for a changing future.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Perform secretarial support duties for non-teaching staff.
• Type correspondence, reports, bulletins, forms, memoranda, legal documents and other materials.
• Maintain complex records and filing systems.
• Answers queries regarding functional unit programs and policies.
• Operate and maintain a wide variety of office equipment.
• Answer telephones, screen calls, take and relay messages, dispatch staff, operate two way radios, relay emergency messages.
• Greet and assist office visitors.
• Manage email correspondence.
• Orders, sorts and distributes mail. Responds to complex correspondence.
• Receives and distributes supplies. Verifies orders against requisitions.
• Makes appointments and travel arrangements. Keeps staff calendars.
• Maintains budgets, keeps a set of departmental books. Maintains unit payroll.
• Monitors functional activities to ensure compliance with Federal, State and District regulations.
• Trains and provides work direction to less experienced and skilled classified employees.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit and supporting student learning objectives. Job Description JOB DESCRIPTION: SECRETARY VI

Highline Public Schools 00O17SCT1* Secretary VI Lv17 Page 2 of 3

MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE: High school diploma or equivalent Five years prior clerical experience

PREFERRED QUALIFICATIONS AA degree Prior school district experience

CONDITION OF EMPLOYMENT: Criminal background clearance All certificates, licenses, endorsements, permits, and vaccines (absent exemption) as required for this position by state and local authorities

KNOWLEDGE OF: Modern secretarial practices District policies, procedures and organization Modern office equipment including a microcomputer and related software Financial and statistical record keeping Word processing, spread sheet, and database software School board policies and procedures

ABILITY TO: Communicate effectively verbally and in writing Train and provide work direction to classified clerical staff Operate a variety of modern office equipment including microcomputer and related software Maintain effective working relationships with individuals and groups in a multicultural and diverse community Work collaboratively with school and central office administrators, parents, and community members Demonstrate keyboarding skills Operate general office equipment Remain flexible to changes in assignments or situations Attend to detail and follow tasks through to completion Organize activities, set priorities, and follow instructions Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP: District Administrator or designee

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, and walk. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Fast paced office environment. Requires concentration on detail, dexterity, and precision. While performing JOB DESCRIPTION: SECRETARY VI

Highline Public Schools 00O17SCT1* Secretary VI Lv17 Page 3 of 3 the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. The employee must deal with angry and upset students, parents, and community members. The employee must adjust to frequent interruptions in their work schedule.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

CLASSIFICATION HISTORY Updated Context and Disclosures sections, 2024.05.09 Revised Context and Mission statement and Condition of Employment section, 2022.02.09 Updated Superintendent's statement, 2014.10.14 Transferred to new format by Human Resources, 2013.12.12 Updated by Human Resources, 12/2010 Nash & Company, Secretary VI, 09/2004 Previously - Secretarial positions were titled specific to individual department. Classification History - not available

Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed, religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service anima l by a person with a disability. This holds true for all students who are interested in participating in educational programs and/or extracurricular activities. Highline Public Schools also provides equal access to the Boy Scouts and other designated youth groups. Any person having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act (employees), and Title IX: Chief Talent Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Rights Act: District Ombudsman, 206.631.3104, civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation Act - Director of Social Services, 206.631.3250, 504coordinator@highlineschools.org, Address: 15675 Ambaum Blvd. SW, Burien, WA 98166