Security Project Manager - Coworking, M&A, Mac, Reno

Position Summary

We are seeking a highly experienced Physical Security Project Manager (SPM) who has passion to lead the delivery of physical security systems for new office and facility builds, and who will also own the specialty site program across the existing portfolio. This role will serve as primary point of coordination across internal teams, vendors, and construction partners to ensure systems are implemented on time, on budget, and aligned with GSIS standards. The SPM will manage the complete project lifecycle from project inception through operational handover, and will own security integration for temporary / co-working and flex spaces and M&A-acquired sites, the decommissioning program for site exits, and the MAC (moves / adds / changes), renovation, refresh and audit program for operating sites, with right-sized standards and playbooks distinct from permanent new builds. The ideal candidate is familiar with electronic security systems design, lease and portfolio lifecycle decisions, execution in live operating environments, and thrives in a fast-paced, multi-stakeholder environment.

Key Responsibilities

Physical Security Project Management: Office Build-Out [50%]

Project Execution | Design Engineering | Stakeholder Coordination

Ownership of project schedules and plans, budgets, correspondence, communication, coordination, meeting documentation, project document organization

Produce request for proposals (RFP's), review vendor proposals (design consultants, security integrators, service and manufacturer partners) evaluate for competitive scope and pricing, process and manage purchase and change orders for facilities and office build projects

Perform iterative reviews of contract requirements and associated progress; communicate and enforce with vendor partners

Lead integration bid process activities, including organization and packaging of Contract Documentation, RFP release and response review, response to bid requests-for-information (RFI's), interviews, proposal review, recommendation, selection, and award

Attend new build kickoff site visits to evaluate space aspects, identify challenges and opportunities for systems technology implementation and design engineering approach

Review and negotiate lease contracts, perform feasibility and due diligence efforts, and collaborate with internal teams to assess site-specific zoning requirements, security risks and mitigation strategies, global and region-specific threat profiles

Oversee contracted design engineering consultants to ensure project Contract Documents (drawings, specifications, ancillary documents) are complete, accurate, coordinated and aligned with Real Estate, GSIS requirements and overall business drivers

Track coordination elements between design engineering consultants and associated project disciplines (architectural, electrical / fire alarm, network, AV/VC, etc.); manage Contract Documentation backcheck process

Construction Administration | Programming & Commissioning | Operational Handover

Lead construction kickoff activities, including security integration schedule creation and dependencies, risk identification and mitigation, kickoff and recurring coordination meetings

Interface with General Contractor, associated construction teams, and construction execution platforms to manage process and communication protocols

Manage submittal and RFI review and approval processes

Liaison between design consultants, security integrators and internal operations teams to streamline security systems programming, on-site acceptance testing and commissioning

Travel to project sites to oversee thorough acceptance testing and validation of all security systems functionality, aligned with standards, and global and site-specific operational needs

Manage punch list items to ensure adherence to Contract Documentation for integration sign-off

Collect and organize closeout documentation, and manage systems operational training strategy with Regional Security Managers and Facilities stakeholders

Quality Assurance / Quality Control (QA / QC)

Collaborate with internal stakeholders to develop and continuously evolve standard documentation, processes, templates, checklists, and automations

Perform iterative reviews of DEC documentation, and consult with Global Security Technology Lead to manage process for updates aligned with systems technology, standards and BOD updates

Produce and actively update tracking, change management and exception evaluations

Align QA tools across business units and drive global standards, documenting regional variances

Own / develop vendor key performance indicators (KPIs) and quarterly business reviews (QBRs)

Collect feedback from security operations, integration vendors, and other construction partners to inform continuous development of project management, design engineering, systems technology, and standard operating procedures

Provide overall project and program status presentations to the Physical Security DEC Manager with focus on priority improvement recommendations

Program Strategy Focus: Specialty Site (Coworking, M&A, MAC, Reno) [50%]

Coworking | M&A | Decommissioning

Own the decommissioning program: security scope for site exits, equipment recovery / transfer, credential deprovisioning, and lease-end compliance

Lead security integration for temporary / co-working and flex spaces and M&A-acquired sites, including rapid risk assessment and right-sized standards

Coordinate with Real Estate on lease evaluation, space classification, and portfolio consolidation / exit decisions early in the deal lifecycle

Define reusable playbooks and standards for short-term / transitional spaces distinct from permanent builds

Track and recover security assets; maintain spare-parts / redeployment inventory across the portfolio

MAC | Renovation | Refresh

Own the MAC (moves / adds / changes), renovation, and refresh program for security systems across the existing portfolio

Run on-demand and recurring security audits / sweeps of operating sites; track findings through to remediation

Maintain right-sized design templates and scopes for small-to-mid renovations distinct from new builds

Coordinate with Regional Security Managers, Facilities, and vendors on scheduling, spare parts, and minimal-disruption execution

Feed audit and MAC findings back into standards, BOD, and spare-parts inventory

Qualifications

Primary Skillsets & Preferred Experience

Minimum 5+ years of project management experience, preferably in security / design / construction

Bachelor's degree in Engineering, Construction Management, or related field

PMP, CAPM, PSP, CPP or equivalent certifications strongly preferred

Willingness to travel up to 30% for site visits, commissioning, audits and site exits

Proven track record managing a high volume of concurrent small-to-mid projects across an operating portfolio

Strong experience with budget and stakeholder management, technical vendors and partners

Ability to interpret design and construction documents, building codes & compliance requirements

Demonstrated experience with site decommissioning, M&A site integration, co-working / flex space security, and MAC / renovation programs in live operating environments

Experience with lease evaluation, space classification, asset recovery and spare-parts / redeployment inventory management

Experience with global enterprise-scale corporate real estate deployments and enterprise-level Access Control, Video Surveillance & Management, Intercommunication, Radio and Visitor Management systems, Integrated Security Platforms

Familiarity with cloud-based access control, facial authentication, AI/analytics systems, protective design elements / CPTED principles, network integration and IP-based device deployment

Application and operating systems familiarity: Apple OS, Google Suite, Bluebeam, Revit / AutoCAD, Asana, Smartsheet, MS Project, Procore, PlanGrid, Autodesk Construction Cloud

Personal Attributes

Organized and detail-oriented, comfortable with ambiguity and change, ability to manage competing priorities and tight deadlines

Strong critical thinking and problem-solving abilities; working knowledge of project management methodologies and best practices

Pragmatic; able to right-size scope and standards to the space, lease term and risk at hand

Self-aware and self-motivated with strong bias for action, ability to pivot to "priority zero" items

Professional and collaborative with excellent written, verbal and interpersonal skills

Ability to work in active construction and live operating environments

Strong alignment with company values and philosophies

Locations:

New York, NY

Washington, DC

Seattle, WA

Boston, MA