This position will work in collaboration with the owner, AR manager, additional office personnel, and outside CPA. The
candidate must be able to work independently and communicate with outside vendors on billing-related matters.
Responsibilities:
• Maintain attendance records & PTO tracking
• Process payroll with ADP, including weekly timecards for approximately 40 employees, promptly
• Process employee expense report
• Collaborate with the external accountant who creates the company’s financial statements and year-end tax returns, as well as prepare information for quarterly review records
• Make quarterly corporate estimated tax payments
• Maintain an orderly accounting filing system
• Post journal entries daily to the General Ledger
• Process A/R – Invoices entered and created using Job Power (accounting software)
• Reconcile invoices and process A/P promptly. Pay supplier invoices promptly
• Review POs and bill of ladings to verify items were received before releasing checks for payment to vendors
• Create additional financial reports as needed (balance sheet, income statements, A/P & A/R aging reports)
• Daily bank reconciliation / Quarterly state sales tax filings / Year-end reporting
• NY & NJ Sales Tax reconciliation and payment through online portal. Comply with the local, state, and federal governments
• Communicate effectively with associates, superiors, and vendors
• Bank statement and credit card statement reconciliations
• Submit payroll data monthly for workers’ compensation premiums
• Annual workers' compensation audit
• Month-end closing of bank accounts in accounting software
• Facilitate pre-boarding documentation and benefit enrollment for new hires
• Manage changes to enrollment in the retirement plan and healthcare benefits
• Administration of the company health reimbursement account (HRA plan)
• Miscellaneous annual certifications/renewals/filings
Qualifications:
• Minimum of 5 years of paid full-charge bookkeeping or small business accounting experience
• A college degree in accounting is preferred
• Extensive experience using accounting software
• Experience in Bank Reconciliations and General Ledger
• Proficient in Accounts Payable
• Excellent math, verbal, and filing skills
• Must be organized and meticulous
• Familiarity with the Purchase Order system
• Experience with the construction industry preferred
• Familiarity with AIA requisitions and change order form & processes preferred
• Extensive experience with Excel, creating and maintaining spreadsheets with formulas
• Knowledge of Job Power software preferred but not required
• Ability to work in a fast-paced and dynamic environment
• Excellent planning, organization, and time management skills
• Excellent written and oral communication skills and clear handwriting