Senior Accountant (Private Aviation)

• Prepare and post monthly corporate journal entries — accruals, prepaid amortization, intercompany entries, and recurring adjustments
• Perform corporate balance sheet account reconciliations and maintain supporting schedules
• Support the month-end and year-end close process, including preparation of close workpapers
• Assist with intercompany accounting across FlyUSA operating entities, ensuring eliminations are accurate
• Support external audit and tax preparation by organizing and delivering requested schedules and documentation
• Assist in maintaining and improving accounting policies, procedures, and internal controls in coordination with the Controller

• Own Off-Fleet Charter revenue accounting — bookings, net charter margin, and broker reconciliation
• Review and issue systematically prepared Off-Fleet Charter invoices to customers on a per-trip basis
• Manage the commission register — calculation, disbursement tracking, and monthly reconciliation
• Ensure Federal Excise Tax (FET) compliance — prepare and file quarterly FET returns on all domestic charter revenue
• Own the charter trip close-out process — document collection, cost coding, and close-out accuracy
• Lead month-end close for the Charter segment, including journal entries and supporting schedules

• Record FBO revenue entries — fueling, hangar, parking, and ground services
• Support FBO joint venture (JV) accounting, including reconciliation of JV-related transactions
• Coordinate with the Corporate Controller on FBO close and consolidation entries

• Process vendor invoices across all business segments — MRO parts, fuel, crew expenses, hangar, ground handling, and third-party service providers
• Maintain vendor records — setup, coding, and payment terms in Microsoft Business Central
• Prepare and submit the weekly AP check run and ACH batch for Controller approval
• Monitor AP aging and manage vendor payment schedules to maintain strong vendor relationships
• Respond to vendor inquiries and resolve invoice discrepancies in a timely manner
• Support month-end AP cutoff — ensure all invoices are posted or accrued appropriately

• Review all charter outbound wires and ACH payments for Corporate Controller approval
• Maintain discipline in the prepare → review → approve disbursement control chain
• Oversee expense reporting (RAMP) — ensure accurate allocation, policy adherence, and coding by segment and cost center
• Manage credit card program oversight — policy adherence, coding accuracy, and monthly reconciliation

• Perform various balance sheet account reconciliations — charter, FBO, AP, and commission-related accounts
• Maintain charter AR aging and coordinate with the charter team on collections; weekly review of unpaid trips with follow-up
• Support the month-end close calendar and ensure assigned deliverables are completed on time
• Assist in identifying and documenting process improvements within charter, FBO, AP, and corporate accounting workflows

• Directly supervise one Accountant (Corporate Charter & FBO Accounting) — provide day-to-day guidance, review output, and support professional development
• Assign and prioritize work across the close cycle to ensure timely and accurate deliverables
• Serve as a subject matter resource for charter accounting, FET compliance, and AP processes

• Establish ownership of the charter and FBO close process with clear timelines, accountability, and a documented close checklist
• Achieve full command of FET compliance — quarterly filings on time, accurate, and fully documented
• Stabilize and improve the AP workflow across all segments — vendor payments on schedule, aging clean, and month-end cutoff disciplined
• Build a strong working relationship with the charter operations and sales teams to ensure trip close-outs are timely and invoicing is accurate
• Develop and mentor the Corporate Charter & FBO Accountant, ensuring clear role clarity and growing capability
• Support the Corporate Controller in delivering a clean year-end close and any audit or tax preparation requirements

• Bachelor’s degree in Accounting, Finance, or a related field
• 5-7+ years of accounting experience, with exposure to revenue accounting, reconciliations, and month-end close
• Proven experience in a multi-segment or multi-entity accounting environment
• Strong attention to detail and ability to manage multiple deadlines in a fast-moving environment
• Proficiency in accounting software (Microsoft Business Central or similar ERP)
• Solid understanding and prior experiences utilizing AI in daily work flows
• Strong communication skills — ability to work cross-functionally with operations, sales, and leadership teams
• Experience in aviation, transportation, or a high-transaction-volume industry preferred
• Familiarity with Federal Excise Tax (FET) compliance on charter revenue preferred
• Experience with commission accounting or broker-model revenue recognition preferred
• Exposure to Part 91 / Part 135 operations or aircraft management accounting a plus
• Experience with RAMP, Power BI, or similar expense and reporting platforms a plus

• Medical, Dental and Vision plans with multiple coverage options
• Access to Teladoc and virtual care resources
• Over-the-counter health product allowance at CVS
• Employer contribution toward medical premiums
• Company-provided basic life insurance
• Optional supplemental life, accident, critical illness, and hospital indemnity plans
• Health Savings Account and Flexible Spending Account options
• 401(k) with company match 
• Growth opportunities
• PTO – Paid Time Off

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