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Senior Administrative Assistant

Motional

Boston, MA

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JOB DETAILS
SALARY
$84,000–$100,000 Per Year
SKILLS
Administrative Skills, Automotive Repair and Maintenance, Billing, Calendar Management, Communication Skills, Corporate Event Management, Customer Support/Service, Diversity, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Federal Laws and Regulations, Google Apps, Head of Finance, Insurance, Korean Language, Office Equipment, Office Management, Office Suites, Organizational Skills, Plan Meetings, Restaurant, Startup, Team Player, Telephone Skills, Travel Planning, Vehicle Fleets, Willing to Travel
LOCATION
Boston, MA
POSTED
Today
The Motional global headquarters are located at 100 Northern Avenue in Boston, MA. Nestled in the bustling Seaport district with sweeping views of Boston Harbor and downtown Boston, the offices are located close to major transit lines and a quick walk to various restaurants and popular attractions.

Mission Summary:

Administrative Assistant to our Chief Strategy Officer (CSO) and Chief Financial Officer (CFO). The Admin Assistant will provide high-quality administrative and clerical assistance to top-level executives. Main duties include scheduling meetings, making travel arrangements, completing expense reports, and organizing and coordinating complex daily calendars. These two Executive positions have frequent high profile external visitors requiring support to execute a professional level visit. These Executives are ex-pats from our primary investor, Hyundai Motor Group, in Korea. The majority of our external visitors are also from Hyundai Motor Group. As a result, this position requires Korean conversational skills to best support our Corporate Headquarters and be a key asset to our current administrative team.

In addition to supporting these two Executives, this role will serve as a back up to our Workplace Experience position (WEX). The WEX role is responsible for creating a great place to work and providing high-quality customer service to both internal and external customers. They sit at the front desk managing badges and greeting new hires and guests. They also stock the kitchen with needed snacks and maintain office supplies. They ensure smooth running operations and will require back up when out sick, on vacation, or occasionally an extra set of hands at peak times.

What you'll be doing:
  • Provide in-office support for CSO and CFO- Boston-based
  • Represent the executive(s) office in a pleasant and professional manner at all times
  • Coordinate daily calendars for the CSO and CFO
  • Make travel arrangements, including airfare, hotel, and black car service
  • Be comfortable scheduling within multiple different time zones
  • Assist the executive(s) in meeting preparations, includes ordering food and coordinating office supplies for workshops
  • Manage invoices and expense reports
  • Collaborate with other Executive Assistants/Administrative teams to coordinate shared executive meetings as well as events
  • Assist with planning department and corporate events as needed
  • Act as the point of contact between executives and employees/clients
  • Create regular presentations as needed
  • Attend meetings when necessary and prepare meeting summaries for distribution
  • Respond promptly to managers' and Motional employee queries
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Partner with onsite facilities teams to ensure adequate support and coverage is maintained
  • Be back up to our current WEX role during peak times, when sick or on vacation- this includes front desk support and maintaining office and kitchen supplies
  • Serve on company committees to help foster positive and inclusive morale
  • Work independently and with a team on different projects
  • Ad-hoc duties upon request
What we're looking for:
  • 2-4 years of administrative assistance experience
  • Adapts well to changing plans and priorities; comfortable dealing with ambiguity
  • Knowledge of office procedures
  • Experience with office management systems, and Google Suite of office products
  • Expertise with Google online calendars
  • Strong communication skills (via phone, email, and in-person) and conversational Korean language skills
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with an ability to think proactively, and prioritize work
  • Have a solution oriented, 'can-do' positive attitude and remain steady under pressure
  • Position may require limited travel

Physical Demands:

While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.

Working Environment:

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is regularly exposed to a standard office environment; including office equipment, outside weather conditions, vehicle traffic and pedestrian traffic. The noise level in the environment is low to moderate.

Motional AD LLC is an Equal Employment Opportunity employer and we welcome all qualified applicants. All applicants will receive impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, religion, gender identity, sexual orientation or other legally protected status. Motional AD LLC is a Drug-free workplace.

The salary range for this role is an estimate based on a wide range of compensation factors including but not limited to specific skills, experience and expertise, role location, certifications, licenses, and business needs. The estimated compensation range listed in this job posting reflects base salary only. This role may include additional forms of compensation such as a bonus or company equity. The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process.

Candidates for certain positions are eligible to participate in Motional's benefits program. Motional's benefits include but are not limited to medical, dental, vision, 401k with a company match, health saving accounts, life insurance, pet insurance, and more.

Salary Range

$84,000-$100,000 USD

Motional is a driverless technology company making autonomous vehicles a safe, reliable, and accessible reality. We're driven by something more.

Our journey is always people first.

We aren't just developing driverless cars; we're creating safer roadways, more equitable transportation options, and making our communities better places to live, work, and connect. Our team is made up of engineers, researchers, innovators, dreamers and doers, who are creating a technology with the potential to transform the way we move.

Higher purpose, greater impact.

We're creating first-of-its-kind technology that will transform transportation. To do so successfully, we must design for everyone in our cities and on our roads. We believe in building a great place to work through a progressive, global culture that is diverse, inclusive, and ensures people feel valued at every level of the organization. Diversity helps us to see the world differently; it's not only good for our business, it's the right thing to do.

Scale up, not starting up.

Our team is behind some of the industry's largest leaps forward, including the first fully-autonomous cross-country drive in the U.S, the launch of the world's first robotaxi pilot, and operation of the world's longest-standing public robotaxi fleet. We're driven to scale; we're moving towards commercialization of our technology, and we need team members who are ready to embrace change and challenges.

Formed as a joint venture between Hyundai Motor Group and Aptiv, Motional is fundamentally changing how people move through their lives. Headquartered in Boston, Motional has operations in the U.S and Asia. For more information, visit www.Motional.com and follow us on Twitter, LinkedIn, Instagram and YouTube.

Motional AD Inc. is an EOE. We celebrate diversity and are committed to creating an inclusive environment for all employees. To comply with Federal Law, we participate in E-Verify. All newly-hired employees are queried through this electronic system established by the DHS and the SSA to verify their identity and employment eligibility.

About the Company

M

Motional

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