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Senior Administrative Assistant Defense Sector (Active TS/SCI)

Macpower Digital Assets Edge Private Limited

Washington, DC

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JOB DETAILS
SALARY
$85,000–$95,000 Per Year
SKILLS
Administrative Management, Administrative Skills, Aerospace and Defense, Budgeting, Calendar Management, Conferences, Contract Management, Document Management, Documentation, Documentation Format, Editing, Executive Assistant Skills , Expense Tracking, Human Capital, Leadership, Mail Processing, Maintain Compliance, Meeting Minutes, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Military, Onboarding, People Management, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Procedure Development, Project Evaluation, Project/Program Management, Proofreading, SAP, Security Clearance, Security Compliance, Security Monitoring, Security Protocols, Sensitive Compartmented Information (SCI), Sensitive Compartmented Information Facility (SCIF), Technical Writing, Time Management, Top Secret Clearance, Travel Planning, United States Department of Defense (DoD), Videoconferencing, Writing Skills
LOCATION
Washington, DC
POSTED
10 days ago
Executive Summary:
  • We are seeking an experienced Senior Administrative Support III professional to provide expert-level administrative services at the Pentagon in Washington, D.C. This role will support senior executives and their directorates in a fast-paced, highly sensitive environment, ensuring efficient day-to-day operations while maintaining the highest standards of confidentiality and professionalism.
  • The ideal candidate will have extensive experience supporting Department of Defense (DoD) senior management, with a strong understanding of defense protocols, including travel management, technical writing, and security procedures.
Candidate Qualifications:
  • Washington, D.C. resident preferred.
  • Minimum seven years of demonstrated experience supporting DoD senior management.
  • Expertise in managing executive calendars, handling phone correspondence, and preparing briefings.
Position Duties:
  • Executive Administrative Support: Serve as the primary administrative point of contact for multiple senior executives and their directorates.
  • Calendar Management: Maintain and coordinate daily schedules, ensuring all operations are timely and professional.
  • Meeting Coordination: Arrange and oversee meetings, conferences, and video-teleconferencing, including minute-taking and attendee contact roster management.
  • Correspondence & Document Management: Draft, review, edit, and manage formal letters, memoranda, reports, and briefing materials.
  • Technical Writing & Proofreading: Conduct document formatting, proofreading, and compliance checks, ensuring DoD-style accuracy and error-free submissions.
  • Expense Tracking: Monitor and track directorate expenses, ensuring timely processing and action completion.
  • Information Management: Maintain and update key informational binders related to staff priorities and quarterly requirements.
  • Representation & Task Tracking: Represent the Director at meetings, track assigned tasks, and update leadership with the latest DDI(CL&S) guidance and requirements.
  • Task Delegation: Act as the administrative interface for the DDI(CL&S) staff, assigning tasks to appropriate divisions.
  • Travel Coordination: Plan, book, and oversee executive travel arrangements, including itinerary development, passport/visa processing, reservations, and travel voucher preparation.
  • Security & Confidentiality: Provide administrative support within a Sensitive Compartmented Information Facility (SCIF), strictly maintaining classified security protocols.
  • Human Capital Advisory: Assist with military and civilian personnel management, including awards, evaluations, and Joint Duty Assignments.
  • Onboarding & Training: Facilitate staff onboarding, ensuring compliance with security protocols and initial training procedures.
  • Budget & Contract Support: Provide budgetary and contract-related administrative support as needed.
  • Security Management: Assist in SCI, SAP, and ACCM security compliance and documentation for sensitive operations.
Required Skills:
  • Security Clearance: Active Top-Secret clearance with SCI.
  • Administrative Experience: Minimum seven years of demonstrated DoD administrative experience.
  • Senior Management Support: Minimum five years supporting DoD senior executives, including calendar management, phone correspondence, and briefing preparation.
  • Administrative Program Management: Minimum five years of experience managing multiple administrative programs and evaluating project objectives.
  • Document Preparation & Editing: At least five years of experience drafting and editing executive correspondence, briefing slides, and memoranda.
  • Action Officer Experience: Minimum five years tracking expenses, staffing packages, and coordinating executive actions.
  • Executive Travel Support: Minimum four years coordinating senior executive domestic and foreign travel.
  • Technical Writing Proficiency: Proven ability to draft and edit complex documentation clearly and concisely.
  • Sensitive Activities Administration: Experience providing administrative support for Sensitive Activities Programs (SAP) and Alternative Compensatory Control Measures (ACCM).
  • Software Proficiency: Expert-level Microsoft Office Suite skills (Excel, Access, Outlook, PowerPoint, Word).

About the Company

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Macpower Digital Assets Edge Private Limited

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