Senior Administrative Assistant (Healthcare)

Senior Administrative Assistant will report to the Division President for Short Term Acute Care Hospital Operations. The work location is in office, in Franklin, TN.

The Senior Administrative Assistant provides diverse administrative and operational support to departmental leadership ensuring standardization and optimal efficiencies are met.

Essential Functions:

To perform this job, an individual must perform each essential function satisfactorily with or without a reasonable accommodation.

• Provide high-level administrative assistance for all administrative procedures, tasks, and activities associated with the departmental leadership.
• Provide administrative support often collaborating closely with their respective administrative support.
• Manage executive calendars with attention to detail, accuracy, and appropriate time allocation.
• Host and facilitate activities such as cross-team meetings, Company social gatherings, and conferences.
• Perform general administrative activities such as greeting visitors, screening and directing phone calls, and escorting visitors.
• Make travel arrangements and reservations for leadership.
• Prioritize mail and respond to correspondence as appropriate, addressing more complex and/or urgent correspondence to leadership, gathering any additional information needed to respond.
• Compose and type regular correspondence to include but not limited to invitations and informative material.
• Develop and maintain a filing system within the department.
• Create and prepare reports, presentations, documents, etc. based on general instructions and maintains relevant databases and related records.
• Review presentation materials to ensure that the presenter can effectively deliver the presentation to the intended audience and distribute information and materials to the staff as required.
• Provide statistical and budget reports to leadership as needed or requested.
• Greet and provide general support to visitors, vendors, callers, as well as internal staff from the facilities
• Develop, implement and improve office policies and procedures.
• Manage various administrative or departmental projects, participate in gathering research and generate reports as needed, and notify project participants on timelines and completion dates.
• Regular and reliable attendance.
• Perform other duties as assigned.

Qualifications

Education: High School Diploma or GED equivalent; Associate’s Degree preferred.

Experience: Minimum 2 years administrative experience.