Senior Administrative Assistant

Job Title: Senior Administrative Assistant (Contract)
Location: Plano, TX (Hybrid)
Max Pay Rate: $26.46/hour
Start: August
Schedule: Hybrid – Minimum 3 days onsite (may increase to 5 days/week as business needs require)

Job Summary

We are seeking an experienced Senior Administrative Assistant to support executive leadership in a fast-paced corporate environment. This position will partner closely with senior executives and the Business Support Manager/COO to provide high-level administrative and operational support while managing multiple priorities with professionalism and discretion.

This is an excellent opportunity for an organized, proactive administrative professional with strong executive support experience.

Key Responsibilities

• Manage complex executive calendars, meetings, conference rooms, telepresence, and travel arrangements
• Coordinate executive schedules and prioritize competing requests
• Schedule team meetings and staff events
• Prepare correspondence, meeting notes, presentations, and executive communications
• Process expense reports and reimbursements
• Order office supplies and manage access requests
• Maintain organized records and confidential documentation
• Coordinate with internal and external stakeholders
• Support executives with day-to-day administrative operations
• Utilize Microsoft Office, Outlook, WebEx, SharePoint, and collaboration tools

Required Qualifications

• Minimum 3 years of Administrative Assistant or Executive Assistant experience
• Prior experience supporting senior-level executives
• Strong executive calendar management experience
• Proficiency in:
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • WebEx
  • SharePoint
  • Telepresence/virtual meeting platforms
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to work independently while managing multiple priorities
• High level of professionalism, confidentiality, and attention to detail
• Experience handling confidential information

Preferred Qualifications

• Experience supporting executives within a large corporate environment
• Project coordination or project management experience
• Knowledge of enterprise organizational structures
• Strong collaboration and stakeholder management skills