Senior Administrative Assistant

Location: Seattle, WA 98108
Payrate: 24.00-26.90/hr
Schedule: Monday Friday, 6:00 AM 2:30 PM
Dress Code: Business Casual
Duration: 4+ month contract, potential for extension

Summary

We are seeking an experienced Senior Administrative Assistant to provide high-level administrative support in a busy office environment. This position supports management and departmental operations and may involve handling complex, confidential, and highly sensitive information.

The ideal candidate is organized, professional, detail-oriented, and comfortable managing multiple priorities while working independently. This role requires strong communication skills, sound judgment, and the ability to support managers, directors, and other senior-level leaders.

Work Environment

This is an onsite office-based position in Seattle, Washington. The role involves regular computer and administrative work, including keyboarding, filing, paperwork, calculating, reaching, fine hand manipulation, and other standard office activities.

Key Responsibilities

• Provide high-level administrative support to management and departmental teams.

• Serve as a key point of contact for internal and external inquiries.

• Greet visitors, screen calls, take messages, and respond to routine requests.

• Manage calendars, appointments, meetings, and departmental schedules.

• Coordinate meetings, conferences, and special events, including catering, travel, lodging, presentation materials, and equipment.

• Prepare, compose, edit, and proofread correspondence, reports, presentations, and other business documents.

• Collect and maintain information for reports, charts, graphs, spreadsheets, and databases.

• Organize and maintain departmental files, databases, and business records.

• Sort and distribute departmental correspondence and prioritize incoming requests.

• Order office supplies, monitor inventory and equipment, and coordinate service or repair requests.

• Assist with departmental budget activities, expense reports, expenditures, and accounting records as needed.

• Research complex or non-routine administrative questions and apply departmental policies and procedures.

• Support improvements to office processes and help ensure effective use of equipment, materials, and workspace.

• Provide work direction or act as a lead resource for clerical or administrative personnel when needed.

• Handle confidential information with professionalism, discretion, and sound judgment.

Required Qualifications

• High school diploma or GED.

• Strong administrative support experience; 4+ years preferred.

• Intermediate to advanced computer skills, including Microsoft Word, Excel, and Outlook.

• Strong written and verbal communication skills.

• Excellent organizational, prioritization, and time-management abilities.

• Ability to manage multiple projects and priorities simultaneously.

• Strong attention to detail and ability to adapt to changing priorities.

• Ability to work independently with minimal supervision.

• Professional interpersonal and telephone communication skills.

• Ability to exercise discretion and maintain confidentiality.

• Strong work ethic and commitment to maintaining a positive work environment.

Preferred Qualifications

• College degree in Business Administration or a related field.

• Advanced proficiency with Microsoft Word, Excel, and PowerPoint.

• Intermediate proficiency with Microsoft Access.

• Previous experience supporting managers, directors, executives, or a large department.

• Experience coordinating meetings, travel, events, expenses, budgets, or departmental records.