Responsibilities for this Position
Senior Administrative Assistant - Supply Chain
Location: San Diego, CA, US, 92113
National Steel and Shipbuilding Com
Job Posting End Date: Until Filled
Shift: 1st
Security Clearance: No Clearance
SUMMARY
Performs secretarial and administrative support duties in accordance with established procedures, instructions, and work routines. Performs data input, extraction, analysis, and development in support of the New Construction, Repair and MRO procurement function as directed by the SCM Supervisor and Department Manager. Reports to the SCM Supervisor. Maintains internal contact with all NASSCO departments, and executive management. External contact with NASSCO Suppliers and Customers will be required.
ESSENTIAL FUNCTIONS AND DUTIES
Prepare, analyze, and input procurement data
Prepare agendas, reports, and presentations
Invoice processing for SCM team as needed
Communicate with department members regarding information related to input of their purchase orders
Coordinate department schedules and activities
Observe and support NASSCO health, safety, and environmental policy
Maintain and update purchase order data, including schedule updates, status changes, and supporting documentation, in coordination with Supply Chain Professionals.
Collect and organize required procurement documentation (supplier certifications, compliance forms, contract attachments)
Assist with preparation and maintenance of audit-ready procurement files
Run recurring SCM reports (open POs, late material, invoice holds, etc.) and distribute to the team
Support preparation of compliance and regulatory reporting packages through data gathering and formatting
Prepare draft procurement packages by consolidating specifications, drawings, quotes, and other required documents
Request and follow up on supplier documents such as quotes, order acknowledgements, certifications, and delivery updates
Log material discrepancies, delivery issues, and associated notes into SCM systems for buyer review
Utilize and maintain purchasing and business information systems (e.g., MMS or equivalent) to ensure accurate, timely data entry supporting SCM workflows.
Input quote data into templates for buyers to perform analysis
Assist in preparing materials for crossfunctional meetings, including pulling PO summaries, supplier performance data, and status dashboards
Other responsibilities and duties as assigned
SKILLS AND QUALIFICATIONS
High School graduate with minimum of five (5) years in general office functions and procedures
Knowledge of MMS procedures, data processing
Skilled in use of MICROSOFT Office Products and/or other personal computer software applications
Excellent typing/keyboard skills; and interpersonal and communication skills required
PHYSICAL DEMANDS
Work primarily conducted in an office setting with good lighting. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus. Regularly required to sit, use hands and fingers, operate computer keyboard and controls, and communicate verbally and in wiring. Must be physically able to commute to buildings through the shipyard. Occasional exposure to dust, fumes and moderate levels of noise.
ACCOUNTABILITY
Responsible for providing accurate and efficient administrative and data control as assigned. Results are related to the quality and timeliness of achieving project goals and ability to develop, implement, and/or adhere to processes that maximize productiveness and throughput. Accountable to the SCM Supervisor and Department Manager.
Payscale: $63,800 - $82,600
General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.
To learn more about applicant rights under federal law, click here:
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If you have a disability that impacts your ability to complete the job application process and would like to request an accommodation, please contact our Human Resources Department.
Call (619) 544-8511 or email nasscohr@nassco.com. This contact information is for accommodation requests only, not to inquire about the status of applications.
NASSCO is an Equal Opportunity / Individuals with Disabilities / Protected Veterans Employer
Nearest Major Market: San Diego
Job Segment: Supply Chain, Security Clearance, Secretary, Procurement, Supply, Operations, Government, Administrative
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