Senior Administrative Business Partner

Our Client, a Biotech company, is looking for a Senior Administrative Business Partner for their South San Francisco, CA location.

Responsibilities:

• Highly skilled in Microsoft Suite and manage shared team drives and complex scheduling requests, potentially across multiple time zones.
• Advanced knowledge of available client IT systems (ex: virtual collaboration tools).
• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required.
• Plan large mid-level, internal meetings (e.g. department meeting, large team/committee).
• Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs.
• Lead the planning & execution of internal meetings requiring webcasting, sophisticated technology, etc.
• Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs).
• Contribute to and assist with agenda and meeting material creation and distribution, flow of offsite events and meetings, etc.
• Attend all internal meetings & assist in note-taking and/or action item follow up.
• Draft email communications on behalf of manager, team, department, leader, etc.
• Manage departmental intranet sites, newsletters, common drives, knowledge management portal, etc. (collect content, distribute information, oversee maintenance).
• Coordinate collecting and implementing feedback for communications when applicable.
• Coordinate certain logistics of moves (space management), closely collaborating with the administrative space planning lead.
• Manage candidate/interview process (hosting candidate, collecting feedback, preparing hiring/promotion package for review committee, partnering with Talent Acquisition and Hiring Manager throughout the process).
• Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)
• Manage and plan team building events & workshops.
• Keep up-to-date on available training and organize for the team and/or other admins in dept.
• Process and manage vendor/speaker engagements, contracts and payments, etc.
• Autonomously maintain department org charts.

Requirements:

• 7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
• Experience working with senior leaders/management.
• Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members.
• Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome.
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information.
• Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team.
• Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation.
• In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), virtual collaboration Tools (including google meet, microsoft teams, zoom) and able to provide instruction or training to others as needed.
• Familiarity with client organization strongly preferred.
• BS/BA degree or equivalent industry experience.

Why Should You Apply?

• Health Benefits
• Referral Program

Excellent growth and advancement opportunities