Benefits:- 401(k) Contributions
- Competitive salary
- Free uniforms
- Opportunity for advancement
- Paid time off
VILLA'S CONSTRUCTION & REMODELING
Senior Bookkeeper Specialist
MONDAY- THURSDAY 8:00 am - 5:00 pm
FRIDAY 8:00 am - 4:00 pm
Paid Vacation Paid Sick Days 401(k) Contributions Growth Opportunities Uniforms Provided
Job Summary
Villa’s Construction & Remodeling Inc. is a luxury construction and remodeling company serving Boca Raton and Palm Beach County, specializing in high-end renovations, custom projects, and new construction.
We are seeking a Senior Bookkeeper Specialist to manage the day-to-day financial and accounting functions of our construction projects. Responsibilities include processing invoices and payments, payroll preparation, account reconciliation, job-cost tracking, monitoring project expenses and budgets, maintaining accurate financial records, and preparing financial reports.
The ideal candidate is highly organized, detail-oriented, and experienced in bookkeeping or accounting. Construction industry and job-costing experience is required. This position works closely with project managers and leadership to maintain accurate financial reporting and help keep projects within budget.
Full-time, in-person position. *Medical Benefits are not provided.Responsibilities - Maintain accurate, up-to-date financial records and enter transactions in QuickBooks Online, assigning expenses to the appropriate project and cost category.
- Process accounts payable and receivable, including vendor invoices, subcontractor payment requests, client billing, and collections.
- Communicate professionally with customers, vendors, and subcontractors to verify charges, clarify payment details, and resolve discrepancies.
- Review transactions and supporting documentation for accuracy, proper approvals, and duplicate entries.
- Track project budgets, actual costs, purchase orders, subcontract commitments, and approved change orders; identify and report potential cost overruns.
- Reconcile bank accounts, credit cards, and relevant balance-sheet accounts monthly.
- Process payroll, review timekeeping records, and allocate labor costs accurately across projects.
- Support month-end close and prepare financial statements, job-cost reports, and budget-versus-actual summaries for leadership review.
- Monitor outstanding receivables, upcoming payment obligations, client deposits, and retainage where applicable.
- Maintain vendor and subcontractor documentation, including W-9s, certificates of insurance, and required lien waivers and releases.
- Stay current on construction accounting practices, payroll requirements, and lien waiver procedures relevant to the role.
- Help develop and maintain accounting procedures and internal controls in coordination with leadership and the outside CPA.
- Prepare supporting records for year-end reporting, 1099 preparation, tax filings, and CPA review.
- Work closely with project managers and leadership to resolve accounting issues and improve the accuracy and timeliness of financial reporting.
Qualifications- Bachelor’s degree in finance, accounting, or a related field
- Previous experience as an accountant, bookkeeper, or similar position
- Knowledge of generally accepted accounting principles (GAAP)
- Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, BuilderTrend and basic accounting systems
- Strong mathematical and analytical skills
- Excellent attention to detail, time management, and communication skills
- Bilingual is a plus
- Experience using Buildertrend Construction online software a huge plus!